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How to faciliate a remote workshop

Conferencing Tools

Video Conferencing is a must-have for a remote workshop, while chat tools are not effective. In case there is any audio or video problem, phone in and take everyone into a conference call with your phone.

Collaborative tools: The whiteboards, sharpies, and post-it-notes can be replicated virtually with software like Invision Freehand for example.

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How to faciliate a remote workshop

How to faciliate a remote workshop

https://www.invisionapp.com/inside-design/facilitating-remote-workshops/

invisionapp.com

5

Key Ideas

Remote Workshops

Collaborative workshops in a conference room where bright minds work shoulder-to-shoulder is an effective way to foster innovative ideas and forging intangible connections.

Remote workshops, which are increasingly the new reality, find it challenging to create that ‘magic’.

Clarity of the Workshop’s Value

Workshops are ‘co-creation’ time with people who have varied disciplines, backgrounds, and perspectives. 

To make these people show up, we need to make the invitations intriguing and something that provides value to the participant. It helps to send the invitations in advance, with follow-ups.

Conferencing Tools

Video Conferencing is a must-have for a remote workshop, while chat tools are not effective. In case there is any audio or video problem, phone in and take everyone into a conference call with your phone.

Collaborative tools: The whiteboards, sharpies, and post-it-notes can be replicated virtually with software like Invision Freehand for example.

Design Thinking

Make use of the collaborative tools in such a way that it facilitates participation and innovation in the participants. It helps to make the participants feel special.

The soft skills to use: Acknowledging the participant and show gratitude for the time energy they are investing.

Create A Deck

By providing ample break times, participants will be in the right mental space and feel homely and comfortable. They can be given 'stretch and reflect' times, keeping them creative and relaxed. It helps to provide them with an outline in the beginning.

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The shared context

For the whole idea of remote work to actually work, you have to develop a remote culture for your team.
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Working from home misconceptions

Working from home does not mean you are a remote worker. For a lot of people “working from home” is synonymous with not really working, but instead sitting at home in comfy clothes and doing anything but working. Because no one is really watching you.

Rules for remote work

  • Assume remote, even if you have only 1 person that is not coming to the office. So make sure to share all the information from meetings in a written format.
  • Have a private, quiet, dedicated space for working in your home. Preferably with a door that closes.
  • Have the right digital equipment.
  • Over-communicate.
  • Make sure you get to actual meet your colleagues face to face.
  • Have a time overlap with your team.

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Open offices will get more open

The open office has gotten less open over time because more people were put into it.

A well-designed open plan has only about 30% of people sitting at a desk. The rest are using other p...

The new welcome space

If you've visited an open office In the past, you've probably been greeted by someone sitting behind a desk. They would point you to a self-serve coffee - all to make visitors feel comfortable.

Going forward will be about perceived safety. The new paradigm may include a mudroom to change your shoes and wash your hands. It may even be a place to run health screenings.

The clear cubicle

A transparent material is used to build clear barriers between people.

We can expect to see clear dividers rise up, creating walls around desks. There are better materials that are more antimicrobial, but clear plastic is in demand because it encourages a perceived sense of safety.

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Assembling the Team

... that's capable of executing in a remote setup:

  • Hire doers: they will get stuff done even if they are working from a secluded island.
  • Hire people you can trust....

Software/Tools

In a remote team, you'll need the right tools to make sure everyone stays on the same page and can continue to execute without a physical person standing next to them.

You likely will need a tool in certain categories like group chat and video conferencing to make remote successful.

Processes

Good processes let you get work done in the absence of all else. They provide structure and direction for getting things done.

A few examples from Zapier:

  • Weekly Hangouts;
  • Weekly One-on-Ones;
  • Bring the team together 2 times/year somewhere cool;
  • Automate anything that can be automated.