Scheduling Calls

Scheduling Calls

Never schedule a call or meeting using email.

Right now, the usual hallway conversations or impromptu office visits are impossible, so try to use meeting scheduling services that allow people to select a time from your list of available times.

Use specific meeting features of Microsoft Outlook or use Apps/plugins like Calend.ly or Acuity.

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@kevinrw

Time Management

calnewport.com

MORE IDEAS FROM THE ARTICLE

Immediately move obligations out of your inbox and into role-specific archives.

Moving and prioritizing things into specific compartments or zones helps us organize our thought process and workflow. It also helps us focus and does not let different kinds of activity(of our many different roles) overwhelm us.

Having fixed working hours (while at home in your pajamas) makes you concentrate better, and be more productive. You need to switch off from work once the office hours are over.

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RELATED IDEAS

Adopt GTD Methodology in Email

think of every email you get as either something you need to take action on, track, or refer to later. 

Every time you open a conversation, decide right away what to do with it. Don’t postpone and come back to it. You touch it once and move on.

Learn how to set delayed email deliveries

There is no rule stating that every email reply must be sent immediately after being written unless it's urgent. Many email programs support a delayed delivery system where you can schedule when your reply or email will be sent.

If you're fond of clearing out emails on a Friday afternoon, delaying email responses until Monday will lessen stress on both yourself and your coworkers and you can both enjoy your weekends.

Check email only at set points during the day. 
  • you may decide that you'll only check your email before lunch, and at the end of the day.
  • you can also reserve time to read and respond to email after a long period of focused work, or at the time of day when your energy and creativity are at their lowest.

Also, explain to your colleagues/boss/clients that you only check email at certain times, and that they can call you or use instant messaging if the matter is really urgent.

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