Beyond the Inbox: Rules for Reducing Email
Never schedule a call or meeting using email.
Right now, the usual hallway conversations or impromptu office visits are impossible, so try to use meeting scheduling services that allow people to select a time from your list of available times.
Use specific meeting features of Microsoft Outlook or use Apps/plugins like Calend.ly or Acuity.
This is a professional note extracted from an online article.
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Immediately move obligations out of your inbox and into role-specific archives.
Moving and prioritizing things into specific compartments or zones helps us organize our thought process and workflow. It also helps us focus and does not let different kinds of activity(of our many different roles) overwhelm us.
Having fixed working hours (while at home in your pajamas) makes you concentrate better, and be more productive. You need to switch off from work once the office hours are over.
SIMILAR ARTICLES & IDEAS:
think of every email you get as either something you need to take action on, track, or refer to later.
Every time you open a conversation, decide right away what to do with it. D...
There’s no “definitive” system. The best framework is the one that works for you. Ideally, it should model your work style, supporting the way you work. Bonus points if it’s low-maintenance, fast to set up, and adaptable as your work changes.
Some people like to use folders with specific actions (do, delegate, reply), while others prefer the deadline-driven approach (today, tomorrow, next week).
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A few smart strategies that can be deployed:
Real work, by definition, should be rare, valuable and cognitively demanding.
Email does not check any of these boxes, and is, therefore, a pseudo work.
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Even though email messaging has provided us with better communication, we have a hard time managing every message that enters our inbox.
Finding better ways to organize your inbox will benefi...
Trying to locate an email you want to respond to can be very time-consuming.
Mark the email you want to respond to later as "unread." It is easier to find between all your other messages.
Getting out of the habit of checking email frequently can be tough.
Check and respond to emails twice a day at a specific time. The rest of the day you can be dedicated to your work and not lose focus because of incoming messages.
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