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Clarify
For each captured item, clarify what the next actionable step is. If a task takes less than two minutes to complete, do it immediately. If it requires more time or planning, decide on the next specific action needed to move it forward. This eliminates ambiguity and makes tasks more manageable.
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Reflect
Regularly review your task lists to stay on top of commitments. Conduct a weekly review to reassess priorities, update lists, and ensure that everything is in order. Reflecting on your tasks and commitments helps prevent things from slipping through the cracks.
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259 reads
Capture
Establish a reliable system to collect all tasks, ideas, and commitments. This could be a physical inbox, a digital tool, or a combination of both. The goal is to ensure that nothing is left to memory, freeing the mind for more focused thinking.
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355 reads
Organize
Once clarified, organize tasks into categories. Use context lists to group tasks based on the tools, location, or energy level required to complete them. Prioritize tasks based on importance and urgency, and maintain separate lists for different aspects of your life or wo...
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Engage
With a well-organized system in place, engage with your tasks in a focused and present manner. Make decisions on what to work on based on your current context and priorities. By having a clear system, you can confidently choose the most important and impactful task at any...
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254 reads
CURATED FROM
IDEAS CURATED BY
"Getting Things Done" (GTD) by David Allen is a time management and productivity methodology that provides a systematic approach to organizing tasks, managing commitments, and reducing stress.
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Other curated ideas on this topic:
Getting Things Done: the basics
- Capture. Write down everything you need to do.
- Clarify. Break down each task into an actionable next step.
- Organize. Move each of those actionable tasks onto a specific list: E.g: Action: Things to do next, Waiting For: Tasks or projects you’ve delega...
The Process Habit
For your to-do list:
- If the task takes less than 2 minutes to complete, do it immediately and get it off your list.
- If the task takes longer than 2 minutes to complete, set it aside for later.
- If someone else should do the task, send it to that...
Empty your inbox daily
- Do. If the email is actionable and takes under two minutes, then do the task ASAP.
- Delegate. Forward the right tasks to the right people.
- Defer. Reply to the message at a better time.
- Delete emails that are not important or that you can del...
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