Clarify
For each captured item, clarify what the next actionable step is. If a task takes less than two minutes to complete, do it immediately. If it requires more time or planning, decide on the next specific action needed to move it forward. This eliminates ambiguity and makes tasks more manageable.
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"Getting Things Done" (GTD) by David Allen is a time management and productivity methodology that provides a systematic approach to organizing tasks, managing commitments, and reducing stress.
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Similar ideas to Clarify
Getting Things Done: the basics
- Capture. Write down everything you need to do.
- Clarify. Break down each task into an actionable next step.
- Organize. Move each of those actionable tasks onto a specific list: E.g: Action: Things to do next, Waiting For...
The Process Habit
For your to-do list:
- If the task takes less than 2 minutes to complete, do it immediately and get it off your list.
- If the task takes longer than 2 minutes to complete, set it aside for later.
- If someone else should do the task, send it to that...
Follow the "two-minute rule"
If you see a task or action that you know can be done in two minutes or less, do it immediately.
Completing the task right away actually takes less time than having to get back to it later.
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