Be Clear And Concise - Deepstash
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Be Clear And Concise

  • Do not obscure your message by words that are there to decorate the sentence and make it sound wordy while camouflaging what you mean.
  • Make good use of qualifiers ("I think, In my opinion") while not coming across as a perpetually confused person. Don’t use qualifiers while making a strong point.
  • While writing documentation, it is prudent to avoid jargon and acronyms.
  • Use complete words and sentences. Shortcuts and acronyms block any actual communication, acting as roadblocks. On the same lines, avoid cliches, idioms and any idiotic sounding phrases.

444

881 reads

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Write Meeting Notes

  • After the end of the video or audio call, the virtual gathering may have to be documented as minutes of the meeting (MOM) or simply the meeting notes.
  • Pre-meeting Prep: Instead of just writing the agenda, it is a good idea to write the key objectives and add context to keep people up...

425

848 reads

Write Post-Mortems

Summarizing a project’s success or failure is a great way to reflect within the group. It helps to be chronological and detailed, describing the impact, learning and conclusion.

Understand that writing always leaves room for (mis)interpretation, and make sure you are using ...

402

530 reads

Use Positive Language

Positivity is to be used, and negative language to be avoided. One should take up the opportunity to lift others up.

Also, avoid negative assumptions with accusing sentences formations that can backfire in minutes. Better to ask neutral and positive questions, in a cheerful way rather t...

406

506 reads

Honesty and Transparency

There is increased isolation, anxiety and paranoia due to remote work, and many of the teammates can assume the worst in certain situations.

Keep your conversations transparent and honest, and keep motivating the teammates.

393

537 reads

Write Specific Requests

Remote working has mainly two modes of communication, email type asynchronous communication, or an audio/video call.

  • Synchronous Communication is real-time and is best for discussing job performance, talking casually, brainstorming and to fire someone.
  • Asynchron...

401

643 reads

Write Internal Memos

Company-wide emails are an opportunity to use your storytelling skills and keep things interesting and engaging to the wide audience.

  • Use active voice and sentence variations and stay with the company’s wider goals/mission.
  • Make sure there are no redundant paragraphs in your me...

391

442 reads

Use The Active Voice

This is a literary device that makes your words interesting and confident, the direct approach is great for a business setting.

Saying ‘We made a Partnership with XYZ’ is a better way to convey the deal, than ‘A partnership was made with XYZ’.

405

796 reads

Before You Press Send

  • Proofread your message before you hit the send button. This you can read twice.
  • Spellcheck your message to comb any unintentional spelling mistakes.
  • If possible, get the document checked by someone for a second opinion or to ...

399

468 reads

Write Feedback

  • Feedback is something to be done carefully, and it is a good practice to show gratitude and appreciation for all the hard work done by them, highlighting their positive aspects.
  • Feedback has to be constructive, honest and actionable, and not negative or disconcerting.

441

466 reads

Accessible Language

  • Use of caps lock, emojis, italics and tildes (~) to make your language flowery, fun and human is a great idea for remote working. You can also use memes and gif images, provided they are not offensive to anyone.
  • Robot speak is not a good way to freely collabo...

418

1.77K reads

Getting To The Point

While trying to convince your team, it is a good idea not to keep rambling and get to the point.

Lead with your key point, making the main point clear in the subject line or in the first sentence. Use bold fonts if required.

419

1.15K reads

Writing Matters for any Worker

Writing Matters for any Worker

This is one of the first pieces of advice people give to those seeking remote work.

When you work remotely, a few misplaced words can become an occupational hazard. Every word you type (or don’t) is important in conveying your ideas and communicating effectively with your c...

459

3.81K reads

CURATED FROM

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john_mq

“Talent wins games, but teamwork and intelligence win championships.”, Michael Jordan

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Watch Your Language

While using long, technical words might seem impressive, it rarely helps anyone understand what's being said.

Opt for using simple, everyday language. Along those same lines, avoid any acronyms, jargon, or highly-niche phrases. When it's impossible to avoid, make su...

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