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This scheduling method will boost your productivity and peace of mind

Being Productive And Sane

Being Productive And Sane

In this new work-from-home reality, where every day is a new day even though it feels the same day, being flexible and following a routine are the two pillars of sustainability while staying sane and productive.

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This scheduling method will boost your productivity and peace of mind

This scheduling method will boost your productivity and peace of mind

https://www.fastcompany.com/90507507/this-scheduling-method-will-boost-your-productivity-and-peace-of-mind

fastcompany.com

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Key Ideas

Intuitive Scheduling

This is a heart-centred way of scheduling your daily activities, where you plan your day according to what brings your joy and peace of mind.

You need to connect with yourself to understand your true needs. The calendar you set for yourself works for you, not against you. Do you feel like resting? Put that on the calendar. Too many meetings? Cancel a few or make space in between for a refreshing break. You don’t have to be hard on yourself.

Benefits Of Intuitive Scheduling

What we have to learn is to find our freedom, and give ourselves permission to do what we want to do. It makes us human again, as we stop working like machines, against nature and our body clocks.

The Approach Of Intuitive Scheduling

Listen to your body and your feelings and find out which activities drain you physically and mentally, and which of the activities boost your energy and fill you with joy. It can be the morning exercise session that energizes you the entire day or the afternoon nap that makes you feel great during the remainder of the day.

Energy-giving activities make your other activities a breeze.

Making Things Flexible

Making things fluid, flexible and natural would instill awareness in you and you will find that your daily activities can, many-a-times, be redundant.

If you feel like constantly finding some distraction whenever you have some free time, you could replace that activity with a healthy brisk walk, or a music jam.

Unable To Handle The Day

If you are unable to physically, mentally or emotionally handle your day’s hectic schedule, be bold and cancel the entire afternoon and postpone any meetings you may have.

It’s ok to be flexible and pause your life for a few hours. Nothing bad will happen.

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Over-scheduling doesn’t work

it leads us to starve for more time to do everything we need to do. As a consequence, we begin to:

  • Hate the things that we used to enjoy.
  • Miss out on quality time with ...
Scheduling fewer tasks
People who schedule fewer tasks get more done. It forces you to prioritize what’s most important.

Also, scheduling back-to-back items in your calendar doesn’t account for the unexpected. Emergencies will always pop up and if your calendar is packed too tightly, you won’t have the flexibility to handle a crisis without completely trashing your calendar for the foreseeable future.

Say “yes” to less

Instead of accepting every invite or request for help, be more selective so that you’re not spreading yourself too thin. 

The easiest way to do this is by only saying “yes” to the things that excite you or that serve a purpose.

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There is no perfect method for everyone

There is no "one size fits all schedule" for maximum productivity.

Because we all have particular strengths and weaknesses when it comes to time management and productivity, what works...

The Time Blocking Method

It involves planning out your day in advance and dedicating specific hours to accomplish specific tasks. 

It’s important to block out both proactive blocks (when you focus on important tasks) and reactive blocks (when you allow time for requests and interruptions).

The Most Important Task Method (MIT)

Instead of writing a big to-do list and trying to get it all done, determine the 1-3 tasks that are absolutely essential and then focus on those tasks during the day. 

You don’t do anything else until you’ve completed the three essential tasks.

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By the hour

This works well for the chronic procrastinator: those who say they will do it later and then wonder why it never gets done.

Instead of getting overwhelmed, tackle your to-do l...

The Pomodoro Method

Rather than trying to work flat-out, break down your day into a series of work-sprints with a short rest period after each session.

Set a timer for 25 min and focus exclusively on your work for that time, take a 5 min break, and repeat.

Some people find that taking a 5 min break destroys their flow. But it does help to break long complex tasks into a series on manageable sprints.

The 2-minute rule

The 2-minute rule is a strategy for quickly assessing and taking action on small tasks so they don’t take up too much mental energy.

Ask yourself if a task is going to take you 2 minutes or less. If so, just do it.

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