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Everyone should know why they've gathered

Everyone should know why they've gathered

Set the agenda for the meeting. It can be summarized on a handout, written on a whiteboard, or discussed explicitly at the outset.

While it may seem obvious to set an agenda, many meetings start with no clear idea of the purpose.

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  • Start at a predetermined time. Not a minute later. Sitting around trying to guess when the meeting will start is a waste of a precious resource. Busy people should be able to discipline themselves to be there on time.
  • Ending on time is just as important. It will help ensure you acc...

Leave the last few minutes of every meeting to discuss the next steps.

This includes deciding who is responsible for that task and what the deadlines are.

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People want engagement and focus in their meetings

However, meetings are often frustrating. Most of the time, the same people who do all the talking. They often derail the meeting and make it take longer than planned.

Similarly, it's always the same people who are quiet, and there is a concern that the la...

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....is the most important component for conducting more effective meetings.

It establishes the parameters, organizes the terms of reference and tells everybody in the room why they are there, for how long, and what they need to accomplish.

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  • Attendees often multi-task and don't pay attention to the discussion.
  • Meeting organizers tend to be less careful with the purpose and design of the conversation.
  • Usually, one or two attendees to dominate the discussion while others sit back.

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