Learn more about timemanagement with this collection
How to build trust and respect with team members
How to communicate effectively
How to motivate and inspire others
How to plan your day
Much advice about time management is about creating a to-do list, reminding you what you want to do. However, it's more important to use a schedule, which tells you when you're going to do it.
- Create "bookends" for each day. Consider your morning and evening routines, then "block" in time for your most important tasks. For example, a 2-hour writing-block every morning after breakfast.
- Set aside time for your most important projects. The object is to be purposeful about what and when you're going to do something.
- Schedule in breaks. A schedule has to be realistic. That means including time for breaks, food, exercise, social time, and other "non-school" tasks that keep you happy.
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Procrastination is inevitable, but it does not have to rule your day
To get over those initial feelings related to procrastination:
- Follow the 5-minute rule. Tell yourself you're only going to do 5-minutes of work on a project. This is usually enough to get you motivated.
- Block distracti...
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Navigate your circadian rhythm
This means that you should do your most important work when you have the most energy and scheduling passive activities when you're more naturally low.
We all have moments in the day where we feel naturally more alert and energetic and other times where we lack energy. It is known ...
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Be aware of how you’re spending your time
To build a better time management system, you need to know what you currently spend your time on. You need to know where you're losing time to the wrong things.
To track your time, spend a few days writing a "time log" to track how you spend your day.
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Proper goals help you measure your progress
Goals work great to get you motivated to do your work, but they don't tell you how you're going to achieve your goals.
Ask yourself what you can do every day that will help you achieve your ultimate goal. If you need to write a 4,000 word essay by the end of t...
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Break large projects into small, actionable tasks
Decide what the smallest, most doable next step is. Then list all the next steps with a deadline for each.
It's easy to procrastinate when a project feels overwhelming. Part of proper goal-setting is to be able to break larger goals down into daily tasks. Focus on making p...
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Counteract the Planning Fallacy
When you start to schedule your tasks, you may be too optimistic about how much you can get done. You may take on too much work or get stressed when tasks take longer than you expected.
To counteract the Planning Fallacy:
- Work in a buffer into you...
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Take breaks at the right time
When you start to feel this way, take a break.
- Disconnect from what you're working on.
- Give your eyes a break. After every 20-minutes of work, stare at something at least 20 feet away from you for 20 s...
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Being purposeful with your day
Time management is about taking control of the time you do have available and using it optimally for productivity while creating balance.
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Optimize your study time for Flow
When you have a crammed schedule, it's tempting to think you can multitask. But studies find that focusing on a single task can be 500% more productive.
If you find it hard to focus on just one thing:
- Remove distractions,
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More like this
Account for your hours: The Time Blocking method
The Time Blocking productivity method compels you to plan your day hour by hour, and prevent multitasking by batching similar tasks together.
- Make a to-do list for the day.
- Categorize hour tasks together in similar blocks.
- Esti...
Find Your Golden Hours
Schedule your most important tasks for the time of the day that suits you best.
It doesn't matter if you're not the most productive in the morning. Just find your golden hours and do your most important work then.
Swap Your To Do List for a Schedule
Sit down, look at your available time for the day, and be realistic about what you can get done. Then make a game plan: schedule specific slots of time for each of your important tasks—and be sure to include breaks. By dedicating time and structuring your day, you can take advantage of the times ...
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