Reduce the stress of clutter - Deepstash

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Five Ways to Optimize Your Workspace for Productivity

Reduce the stress of clutter

  • Apply constraints and stick to them: to tabs open in your browser, notebooks, magazines etc.
  • Use small storage spaces: Less room means less room for clutter.
  • Set time aside to clean, sort, and discard every single month.
  • Clean your desktop at the end of every workday so to-do items don’t linger and you’ve got a clean slate to start with the next day.

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Organize your office
Organize your office
  • Start with a purge to create an office that is free of clutter.
  • Create a catch-it space for incoming junk to sort through.
  • Keep your desktop clear of clutter.

  • Place two document trays on your desk, one for new documents, the other for opened documents that you need to deal with.

  • Create two separate zones, one for computer work, one for non-computer work.

  • Place physical objects into drawers or organizing trays and out of sight.

  • Get a bigger trashcan. Make sure to recycle.

Organize your workspace
Organize your workspace
  • Adopt a clean-desk policy (CDP).
  • Create a dedicated space for the incoming things.
  • Keep personal items to a minimum.

  • Get yourself a sit-stand ergonomic desk. Y

    our desk height should let you place your feet flat on the floor
  • The screen height of your monitor matters most so you are able to keep our neck straight. 

  • Your keyboard position should be set so the elbows can be at 90 degrees angle to the chest.

  • Color yourself productive. Colors influence our moods and consequently, productivity and energy management.

Colors influence productivity
  • Red: Impart a boost of energy.
  • Yellow: The sunny shade stimulates creativity.
  • Purple: Stimulates problem solving abilities.
  • Green: Calms the mind, causes zero strain to the eye and is ideal for those who spend long hours in the office.
  • Orange: Boosts social interaction and collaboration.
Your workspace matters
Your workspace matters
When you spend hours at your desk every day, even the smallest features of your workspace – such as the position of your monitor or the height of your chair– can greatly affect your productivity and even your health.

With a few adjustments you can improve your working environment and keep your desk from killing you.

Lighting
  • The best kind of light you can have in your office is natural light. It helps our bodies maintain our internal "clocks" or circadian rhythms which affects our sleep and energy. 
  • Poor lighting, whether it's dim lighting or harsh lighting from overhead fluorescent lights, can cause eye strain, stress, and fatigue.
  • Don't sit with your back to a window unless you can shade it.
  • Don't sit facing a window because that will make reading a monitor difficult. 
  • If you use a task lamp at your desk, position it so the bottom of the lampshade is at about the height of your chin when it's on.
Plants
  • Indoor plants prevent fatigue during attention-demanding work. 
  • Even just having a window view of live greenery can be restorative and keep us focused.
  • A peace lily plant requires little sunlight to survive and you only have to water it when the soil is dried out and is also great for cleaning the air.
  • Cacti and aloe plants are other low-maintenance plants to consider.