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How to Prioritize When There's Always More To Do

Capturing tasks and preventing distraction

  • Make a habit of gathering all your to-dos in one place - from email, personal tasks like cooking meals, to new ideas for projects. Capture your tasks in a productivity system and add a date when you need to do it.
  • Stay focused by eliminating distractions. Use an app blocker to reduce social media and entertainment when you need to get things done.
  • Don't fall for shiny object syndrome. When boredom creeps into our routine, it's easy to get distracted with something new.

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Eisenhower Matrix

The matrix is a simple four-quadrant box that answers that helps you separate “urgent” tasks from “important” ones:

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Identify Your Goals

Start by taking a bird’s eye view of your life and slowly nail down more specific goals.

Identify your big goal. Then get more granular and identify specific goals along the way.

Set S.M.A.R.T. Goals

Each goal you set should be S.M.A.R.T. — Specific, Measurable, Attainable, Relevant, and Timely.

  • Specific: The more specific your goals are, the better chance you have of achieving them.
  • Measurable: Can you identify milestones to hit along your way to success?
  • Attainable: Are you willing and able to make the necessary sacrifices to achieve your goal?
  • Relevant: A goal that you care about.
  • Timely: Make sure every goal you set is time-bound.