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Creating a controllable inbox

Creating a controllable inbox

Many people decry how awful email is. They feel that messages keep on appearing in their inbox as if they have no control over them.
The first step to a controllable inbox is to slow down the messages.

  • Unsubscribe to all the blogs and newsletters you subscribed to or set up a separate email account for it.
  • Be selective on marketing.
  • Kill all non-essential email notifications.
  • Be a ruthless unsubscriber.

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MORE IDEAS FROM THE SAME ARTICLE

Emails from unknown people are like strangers who show up at your office without an appointment. If you pay attention to them, you have to break your commitment to others.

Consider keeping your email notifications off. You will not forget about your inbox.

Sales pitches are personal emails without unsubscribe links. But if you don't respond, you can often get more email from them.

Set up text replacements. For example:

noint = Not interested but thanks; please remove.

nove...

Once you've got the flow of email reduced to messages that matter, it's time to clear the non-urgent out of your inbox.

  • Reply if a very quick reply is possible, like Thanks or Great or On it.

  • Use an email service with a great search tool so you can find archived messages with ease.
  • Delete all those folders. If you use an email service with a great search function, you don't need many folders. Instead, create one big archive and use the ...

Actions you might take while processing:

  • Unsubscribe or block.
  • Reply where longer or more substantive replies are needed.
  • Forward/delegate things that need more substantive thought and context.
  • Task. Theses emails require action that can't get done in two o...

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think of every email you get as either something you need to take action on, track, or refer to later. 

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Organize your inbox

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Finding better ways to organize your inbox will benefit your productivity.

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  1. When you are walking or driving, use apps like Talkler to read your email to you and be able to reply with voice messages or delete emails.
  2. Trying to read email while doing other things often leads to interruptions and rereads. Avoid that by quickly moving messag...

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