Press for closure - Deepstash
How to Run an Effective Meeting

Learn more about teamwork with this collection

How to set clear objectives

How to follow up after a meeting

How to manage time effectively

How to Run an Effective Meeting

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Press for closure

Press for closure

Once you start talking on a subject, discuss it thoroughly but press for closure on what has been decided and who’s going to do what and by when, before you go on to the next item on the agenda of the meeting.

The inability to keep on track and to press for closure are the two major time wasters and major complaints from people who attend non-effective meetings.

104

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The first 5-7 minutes of a meeting

The first 5-7 minutes of a meeting

This is the most important part for conducting more effective meetings.

It establishes the parameters, organizes the terms of reference and tells everybody in the room why they are there, for how long, and what they need to accomplish.

117

599 reads

Begin right on time

During a meeting, do not penalize the people who were there on time by waiting for others who are late. 

Assume that the latecomer is not coming at all and get right on with the meeting.  

96

394 reads

Peer pressure

Peer pressure

People who agree to do something in front of their peers are much more likely to follow through.

If everyone heard them say that they would do something by Thursday at noon, it is much more likely that they will have an internal incentive that will save you the need to mo...

101

362 reads

Encouraging open discussions

Encouraging open discussions

Leaders should take up the role of facilitators and avoid dominating the discussions.

During meetings, it’s very important to get input from everybody, not only from those eager to contribute but even from those who are shyer and less likely to speak up.

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369 reads

Distribute minutes within 24 hours

...from the meeting. The more important the decisions that have been taken, the more important that you have them distributed in writing so that if they have questions they can get back to you.

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Summarizing the main points

Summarize at the end of each discussion point and at the end of the meeting your time and action schedules, and your implementation plan and assignments. Then have everybody in the meeting agree on what has been decided.

100

293 reads

Delegating leadership

The way to avoid inadvertently dominating the meeting is to delegate meeting leadership.

Whenever possible, assign the meeting management responsibility to someone else, to build subordinates skills. It is a great training tool that gives employees the opportunity to build...

99

411 reads

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aubree_qff

Love yoga in the morning and a godd book in the evening.

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Applying the Many-to-Many decision-making model

  • Frame the challenge or problem as a question. "What must we do now to become number one in commercial lending?"
  • Carefully consider all the people who can meaningfully answer the question and involve many who will need to execute them.
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Call recording advantages

Call recording advantages

Most video conferencing platforms have this function -- to record calls or meetings. This helps ensure that you won't miss out on any details that were discussed during the meeting and also provides a reliable source of truth for what was decided which can be accessed later by the people who want...

7 ways to have efficient meetings

  1. Decide if the meeting is necessary in the first place.
  2. Establish a clear purpose for the meeting and write up an agenda.
  3. Start on time and stop on time.
  4. Cover important items first.
  5. Summarize each conclusion and get closur...

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