deepstash

Beta

How to Delegate Work Effectively & Be A Successful Leader

Question to consider when before delegating

  • Who can do this job instead of you?
  • Who can do this job better than me?
  • Who can do this job at a lower cost than me?
  • Can this activity be eliminated altogether?

67 SAVES


This is a professional note extracted from an online article.

Read more efficiently

Save what inspires you

Remember anything

IDEA EXTRACTED FROM:

How to Delegate Work Effectively & Be A Successful Leader

How to Delegate Work Effectively & Be A Successful Leader

https://www.briantracy.com/blog/leadership-success/how-to-delegate-the-right-tasks-to-the-right-people-effective-management-skills-for-leadership-success/

briantracy.com

5

Key Ideas

Delegation = effective management skill

Without the ability to delegate effectively, it is impossible for you to advance in management to higher positions of responsibility.

Learning how to delegate is not only about maximizing your own productivity and value; it is also about maximizing the productivity of your staff. Your job as a manager is to get the highest return on the company’s investment in people.

Delegation method and staff experience

  • For new and inexperienced in the job staff -  use a directive delegation style (Tell exactly what you want them to do).
  • For staff that has experience in the job (they know what they are doing) - use the effective, management by objectives delegation method (Tell people the end result that you want and then get out of their way).
  • When the staff person is completely experienced and competent, your method of delegation in this case is simply, easy interaction.

Question to consider when before delegating

  • Who can do this job instead of you?
  • Who can do this job better than me?
  • Who can do this job at a lower cost than me?
  • Can this activity be eliminated altogether?

For an effective delegation...

  1. Match the Person to the Job: never delegate an important task to a person who has not performed that task satisfactorily in the past.
  2. Agree on what is to be Done.
  3. Explain How the Job Should Be Done: Explain your preferred approach or method of working.
  4. Have Him Feed It Back: the only way that you can be sure that the other person actually understands the job or assignment
  5. Set a Deadline.
  6. Manage By Exception.

Manage by exception

If the job is on track, and on schedule, managing by exception means that the person does not have to report back to you.

If you don’t hear from him, you can assume that everything is going well. The individual only has to report back to you when an exception occurs and there is a problem with getting the job done on time, to the agreed upon level of quality.

EXPLORE MORE AROUND THESE TOPICS:

SIMILAR ARTICLES & IDEAS:

Time Management And Personality

In order for any time-management method to be successful, you have to take into account people’s individual behaviors at work. There is no one-size-fits-all method for time management.

The Action Hero

Give them a seemingly impossible list of tasks and they will have them done and dusted faster than a speeding bullet. But in their haste, they can miss things and prioritize nonurgent tasks.

Strategy: For this type, ranking tasks according to urgency is a good call. 

The Diva

Very sociable and upbeat but with a tendency to procrastinate, they often boast about their nonexistent achievements giving the impression they are more productive than they really are.

Strategy: breaking tasks into tiny steps, scheduling their resolution and setting reminders works well. Email management according to urgency is also crucial considering how much time it usually consumes. 

3 more ideas

Delegation

You delegate when you describe a project or task to one of your team members, give them the objective, and make sure that they have the resources they need. 

Then you send them of...

When delegation is not a good choice

Delegation is not a good idea when considering:

  • Newly hired people - they need training, coaching and supervision unitl they master the work;
  • Those that are burned out - extra effort is beyond them;
  • People with bad attitude - bring the mood of the team down. And you have to check on them frequently.
Delegation

In a work setting, it means the transfer of responsibility for a task from a manager to a subordinate. 

The decision to delegate is usually made by the manager. However, sometimes...

Top Delegation Skills
  • Communication: explain what the task is, what the expectations are, and listen to any questions and concerns.
  • Giving Feedback: provide clear feedback on what they did well, what they struggled with, and why.
  • Training and Assessment of Tasks:  make sure your staff has the skills and abilities necessary to perform the task. This might require some training.
  • Trust: Lay out clear expectations, and provide feedback, but do not micromanage while the employee works on the task.