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How to Delegate Work Effectively & Be A Successful Leader

https://www.briantracy.com/blog/leadership-success/how-to-delegate-the-right-tasks-to-the-right-people-effective-management-skills-for-leadership-success/

briantracy.com

How to Delegate Work Effectively & Be A Successful Leader
Learning how to delegate effectively is the key to leveraging yourself and multiplying your value to your company. Delegation allows you to move from what you can do personally to what you can manage. The verb "to delegate" means to assign the responsibility for doing something, such as a task or project, to another individual.

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Delegation method and staff experience

  • For new and inexperienced in the job staff -  use a directive delegation style (Tell exactly what you want them to do).
  • For staff that has experience in the job (they know what they are doing) - use the effective, management by objectives delegation method (Tell people the end result that you want and then get out of their way).
  • When the staff person is completely experienced and competent, your method of delegation in this case is simply, easy interaction.

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Question to consider when before delegating

  • Who can do this job instead of you?
  • Who can do this job better than me?
  • Who can do this job at a lower cost than me?
  • Can this activity be eliminated altogether?

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For an effective delegation...

  1. Match the Person to the Job: never delegate an important task to a person who has not performed that task satisfactorily in the past.
  2. Agree on what is to be Done.
  3. Explain How the Job Should Be Done: Explain your preferred approach or method of working.
  4. Have Him Feed It Back: the only way that you can be sure that the other person actually understands the job or assignment
  5. Set a Deadline.
  6. Manage By Exception.

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Manage by exception

If the job is on track, and on schedule, managing by exception means that the person does not have to report back to you.

If you don’t hear from him, you can assume that everything is going well. The individual only has to report back to you when an exception occurs and there is a problem with getting the job done on time, to the agreed upon level of quality.

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Delegation = effective management skill

Without the ability to delegate effectively, it is impossible for you to advance in management to higher positions of responsibility.

Learning how to delegate is not only about maximizing your own productivity and value; it is also about maximizing the productivity of your staff. Your job as a manager is to get the highest return on the company’s investment in people.

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SIMILAR ARTICLES & IDEAS:

How to Delegate

  • Specify the outcome you desire to the people you trust to deliver it.
  • Establish controls, identify limits to the work and provide sufficient support, but resist upward de...

Delegation as a solution for work overload

If you work on your own, there's only a limited amount that you can do, however hard you work.

One of the most common ways of overcoming this limitation is to learn how to delegate your work to other people. If you do this well, you can quickly build a strong and successful team of people, well able to meet the demands that others place. 

5 key questions...

...to determine when delegation is appropriate:

  • Is there someone else who has (or can be given) the necessary information/ expertise to complete the task? 
  • Does the task provide an opportunity to grow and develop another person's skills?
  • Is this a task that will recur, in a similar form, in the future?
  • Do you have enough time to delegate the job effectively? 
  • Is this a task that I should delegate? 

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Delegation

In a work setting, it means the transfer of responsibility for a task from a manager to a subordinate. 

The decision to delegate is usually made by the manager. However, sometimes...

Top Delegation Skills

  • Communication: explain what the task is, what the expectations are, and listen to any questions and concerns.
  • Giving Feedback: provide clear feedback on what they did well, what they struggled with, and why.
  • Training and Assessment of Tasks:  make sure your staff has the skills and abilities necessary to perform the task. This might require some training.
  • Trust: Lay out clear expectations, and provide feedback, but do not micromanage while the employee works on the task.

Delegation

You delegate when you describe a project or task to one of your team members, give them the objective, and make sure that they have the resources they need. 

Then you send them of...

When delegation is not a good choice

Delegation is not a good idea when considering:

  • Newly hired people - they need training, coaching and supervision unitl they master the work;
  • Those that are burned out - extra effort is beyond them;
  • People with bad attitude - bring the mood of the team down. And you have to check on them frequently.