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6 Time Management Personalities and How They Manage Their Time
The Perfectionist
You are obsessed with your idea of perfection and end up spending way too much time on a specific task. This leads to feelings of being overwhelmed, missed deadlines and delaying other priorities.
Solution: Make sure you have achievable standards that don’t get in the way. Train yourself to do things that fall short of your idea of perfection until you begin to accept that the “imperfect” but functional is enough for most things.
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The Wild Procrastinator
You are indecisive and often deals with things in the nick of time. But procrastination has a physical and social toll as your body and your coworkers get stressed over it.
Solution: Reserve time for work and start in small chunks. After starting, it’s easier to continue. Forcing yourself to start makes use of the Zeigarnik Effect, which states that not finishing a task creates mental tension and the only way to alleviate the anxiety is by completing what you started.
The Underestimator
You often miscalculate how long it will take to do something to the point of missing deadlines and having to reschedule.
Solution: Schedule more time than you expect to take to finish a task, learn how to work faster and to estimate time more accurately. Reviewing past assignments duration will give you good time estimates for future reference.
The Over-Committer
The person who always says “yes” to others and has trouble establishing boundaries. They often put other’s priorities ahead of their own and find themselves short of time and overwhelmed.
Solution: Stop saying “yes.” Identify your priorities at home and work and consider how they will be affected before accepting any request.
The Multitasker
Multitaskers believe they can juggle multiple things at once. But in reality trying to multitask leads to incomplete tasks, mistakes, and less accomplishments.
Solution: Single-tasking. Make sure that you give each task your full attention before moving on to a new one. Set aside specific blocks of time for essential functions and make sure you won’t be distracted during them.
The Firefighter
If you like being efficient and have no problem tackling new problems or emergencies but feel like everything is an emergency, then you’re a firefighter personality.
Solution: To avoid the stress of treating everything like a crisis, identify and prioritize your tasks by urgency and importance. The Eisenhower Matrix is a strategy that can help you as it sorts your tasks into four urgency categories giving your work more direction.
Personal Responsibility on Time Management
It may be tempting to blame others when we feel crunched for time. The reality is that how we spend or waste time is of our own choosing.
Learning how to manage your time takes time. Tracking your time, understanding your time management style, developing new habits and lots of trial and error are necessary
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The Fireman
For you, every event is a crisis and there is always one. You have no time to deal with minor issues like time management, and they accumulate.
Solution: Plan your day and start...
The Over-Committer
You say yes to everything and have trouble setting boundaries, or if you a boss, setting boundaries on the behavior of others who report to you. You overwhelm yourself and that leads to difficulties in fulfilling all your commitments.
Solution: Understand that work-life balance is essential for your well being. Learn to say no and start doing it.
The Aquarian
You have a borderline avoidant approach to work and your high sociability gets in the way of task management and productivity.
Solution: find ways to motivate yourself, avoid procrastination and don’t forget why you are working at something.
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Automate Decisions
- Transfer money to your savings account every time you receive a paycheck
- Choose all your outfits for your week on Sunday and hang them in the closet in order
- S...
Single Task
Switching between tasks can have damaging costs to our work and productivity.
Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Put your phone away, close all the browser windows and apps that you don’t need. Immerse yourself in this task. Only move to the next one when you’re done.
Brian Tracy
“Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life depends.”
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Prerequisites for Effective Time Management
Trying to apply time management tools without having prerequisite time management skills is unlikely to work effectively. The prerequisites are:
- Awareness about time being a limited reso...
Steps To Improve Time Management
The way to improve your Time Management skills requires us to figure out where to focus. This can be done by:
- Getting an objective self-assessment done by your peers or boss, or establishing a baseline behavior to measure your performance against.
- Understanding that it is your skills, not your personality or preferences that can be developed to provide the best results.
- Identifying the key skill(s) that you need to prioritize, and avoiding spreading yourself too thin.
Developing Awareness Skills
The key factor to consider when developing awareness skills is that effectiveness (doing things well) is as important as efficiency (doing things fast).
- Find which time of the day is your 'peak performance time.
- Treat time as money, a limited resource, and create a 'time budget' for your to-do list.
- Measure and evaluate the projected time vs the actual time taken.
- Consider which of the tasks create follow-up tasks that take up your time later.
- Take into consideration the 'opportunity cost' of spending time in an activity.
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