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6 Time Management Personalities and How They Manage Their Time

Personal Responsibility on Time Management

It may be tempting to blame others when we feel crunched for time. The reality is that how we spend or waste time is of our own choosing.

Learning how to manage your time takes time. Tracking your time, understanding your time management style, developing new habits and lots of trial and error are necessary

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6 Time Management Personalities and How They Manage Their Time

6 Time Management Personalities and How They Manage Their Time

https://www.business2community.com/strategy/6-time-management-personalities-and-how-they-manage-their-time-02182249

business2community.com

7

Key Ideas

The Wild Procrastinator

You are indecisive and often deals with things in the nick of time. But procrastination has a physical and social toll as your body and your coworkers get stressed over it.

Solution: Reserve time for work and start in small chunks. After starting, it’s easier to continue. Forcing yourself to start makes use of the Zeigarnik Effect, which states that not finishing a task creates mental tension and the only way to alleviate the anxiety is by completing what you started.

The Perfectionist

You are obsessed with your idea of perfection and end up spending way too much time on a specific task. This leads to feelings of being overwhelmed, missed deadlines and delaying other priorities.

Solution: Make sure you have achievable standards that don’t get in the way. Train yourself to do things that fall short of your idea of perfection until you begin to accept that the “imperfect” but functional is enough for most things.

The Underestimator

You often miscalculate how long it will take to do something to the point of missing deadlines and having to reschedule.

Solution: Schedule more time than you expect to take to finish a task, learn how to work faster and to estimate time more accurately. Reviewing past assignments duration will give you good time estimates for future reference.

The Over-Committer

The person who always says “yes” to others and has trouble establishing boundaries. They often put other’s priorities ahead of their own and find themselves short of time and overwhelmed.

Solution: Stop saying “yes.” Identify your priorities at home and work and consider how they will be affected before accepting any request.

The Multitasker

Multitaskers believe they can juggle multiple things at once. But in reality trying to multitask leads to incomplete tasks, mistakes, and less accomplishments.

Solution: Single-tasking. Make sure that you give each task your full attention before moving on to a new one. Set aside specific blocks of time for essential functions and make sure you won’t be distracted during them.

The Firefighter

If you like being efficient and have no problem tackling new problems or emergencies but feel like everything is an emergency, then you’re a firefighter personality.

Solution: To avoid the stress of treating everything like a crisis, identify and prioritize your tasks by urgency and importance. The Eisenhower Matrix is a strategy that can help you as it sorts your tasks into four urgency categories giving your work more direction.

Personal Responsibility on Time Management

It may be tempting to blame others when we feel crunched for time. The reality is that how we spend or waste time is of our own choosing.

Learning how to manage your time takes time. Tracking your time, understanding your time management style, developing new habits and lots of trial and error are necessary

SIMILAR ARTICLES & IDEAS:

The Fireman

For you, every event is a crisis and there is always one. You have no time to deal with minor issues like time management, and they accumulate.

Solution: Plan your day and start...

The Over-Committer

You say yes to everything and have trouble setting boundaries, or if you a boss, setting boundaries on the behavior of others who report to you. You overwhelm yourself and that leads to difficulties in fulfilling all your commitments.

Solution: Understand that work-life balance is essential for your well being. Learn to say no and start doing it. 

The Aquarian

You have a borderline avoidant approach to work and your high sociability gets in the way of task management and productivity.

Solution: find ways to motivate yourself, avoid procrastination and don’t forget why you are working at something. 

2 more ideas

Automate Decisions
Automate Decisions
  • Transfer money to your savings account every time you receive a paycheck
  • Choose all your outfits for your week on Sunday and hang them in the closet in order
  • S...
Single Task

Switching between tasks can have damaging costs to our work and productivity.

Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Put your phone away, close all the browser windows and apps that you don’t need. Immerse yourself in this task. Only move to the next one when you’re done.

Brian Tracy
Brian Tracy

Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life depends.” 

21 more ideas

Prerequisites for Effective Time Management

Trying to apply time management tools without having prerequisite time management skills is unlikely to work effectively. The prerequisites are:

  • Awareness about time being a limited reso...
Steps To Improve Time Management

The way to improve your Time Management skills requires us to figure out where to focus. This can be done by:

  • Getting an objective self-assessment done by your peers or boss, or establishing a baseline behavior to measure your performance against.
  • Understanding that it is your skills, not your personality or preferences that can be developed to provide the best results.
  • Identifying the key skill(s) that you need to prioritize, and avoiding spreading yourself too thin.
    Developing Awareness Skills

    The key factor to consider when developing awareness skills is that effectiveness (doing things well) is as important as efficiency (doing things fast).

    • Find which time of the day is your 'peak performance time.
    • Treat time as money, a limited resource, and create a 'time budget' for your to-do list.
    • Measure and evaluate the projected time vs the actual time taken.
    • Consider which of the tasks create follow-up tasks that take up your time later.
    • Take into consideration the 'opportunity cost' of spending time in an activity.

      2 more ideas

      What Time Management Is

      Time is our precious resource. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value.

      ...

      Eat That Frog!

      Your “frog” is your most important task, the one you are most likely to procrastinate on if you don’t do something about it.

      If you have two important tasks, start your day with the biggest, hardest, and most important task first. Focus on completing it before you go to the next one.

      Failure to execute

      We tend to confuse activity with accomplishment: we attend endless meetings and make plans, but at the end of the day, no one does the job and gets the results required.

      “Failure to execute” is among the biggest problems in organizations today.

      7 more ideas

      The Pressure Of Time

      Most leaders have familiar approaches to managing time: setting goals, planning, delegating, tracking commitments, and creating to-do lists. While these approaches do help in self-organization, the...

      Sustainable Productivity

      Instead of increasing the number of productive hours, we can focus on getting the right things done in a timely way. We also need to restore and balance ourselves, our colleagues, family and environment, instead of a neurotic or pathological focus on deadlines.

      Find out what's truly important to us and use the finite resource of time wisely.

      Phantom Workload

      Phantom workload looks like real work but results in massive unproductivity and even conflict in an organization. The pressure to meet unrealistic expectations causes a vicious cycle of further workload.

      Leaders need to take a hard look at what is being avoided or not addressed. Facing difficult tasks that were 'swept under the carpet' earlier strengthens them further to make hard decisions and face difficult people and situations.

      6 more ideas

      Personal Operations Category
      • Task management. This one is most commonly taught and includes systems like Getting Things Done.
      • Knowledge management. This is embodied in systems like productivity educa...
      What's on your plate

      Prioritizing tasks at work involves getting all your tasks and commitments in one place.  Take a piece of paper and make a list of everything you need to get done. Questions to help you:

      • Do you have commitments to others like your boss, partner, kids, or clients?
      • Do you have anything you need to submit? 
      • Do you have any financial tasks that need to get done? 
      • Do you have any planning that needs to get done? 
      • Do you have any administrative tasks? Legal, insurance, staffing, or training?
      • Do you have any professional development tasks that need to get done? Training, areas to research, skills to develop, books to read or study, or classes to take?
      Brainstorm your goals

      Find your goals. Without them, it is impossible to prioritize your tasks. Try to set 90-day goals, which is long enough to make meaningful progress. Questions to prompt goals:

      • What’s the one thing you could do that makes everything else easier or unnecessary?
      • If you were giving advice to someone else in your position, what 1-3 things would you tell them to focus on?
      • What do you want to have accomplished over the next five years?

      8 more ideas

      Time Debt
      Time Debt

      The choices we make to ‘borrow’ our personal time to get work done works against us in the long run, just like the money borrowed from a credit card has to be paid back with interest in the future....

      Track Your Time

      You need to find out just where your time is going currently. You can use a pen and paper, a spreadsheet, or an app to visualize where you spend most of the hours in your day.

      Create A Time-Blocking Template
      • Block your time for specific types of work, not individual tasks.
      • Block your time for core work like coding, designing or writing, for shallow work like daily tasks and maintenance, for meetings and emails, and fill it with frequent breaks to replenish yourself.
      • Give yourself space between blocks so that you can decompress and keep your energy levels high.

      9 more ideas

      Set multiple deadlines

      A way to create less stressful deadlines is to break large projects into smaller tasks. Set a deadline for each task instead of just one final deadline. 

      Regularly spacing the deadlin...

      Yerkes-Dodson law

      The Yerkes-Dodson law states that the more mental arousal there is in doing a task, the more efficient a person becomes. After you get to a certain threshold, your performance begins to decrease.

      An appropriate quantity of stress should inspire increased productivity.

      Your ideal stress level

      Difficult tasks require low levels of stress, while easy tasks require high levels of stress to trigger mental arousal.

      The next time you set a deadline, try placing a rush deadline for easier tasks and set your deadline far out for more difficult projects.

      3 more ideas

      Denying you have a problem

      Stop saying that you don't have enough time to complete your commitments.

      Admit that you need to get better at managing your time and start searching and trying techniques that will help you ...

      Not planning your day

      It's important to have an idea of what your daily priorities are and tasks you need to complete, preferably the night before. 

      Also, make sure you prepare in the evening the outfit you're going to wear and the meals for the following day. Doing this will save time in the morning, and reduce decision fatigue.

      "Urgent" vs "Important"

      Take all of your tasks and place them into four quadrants:

      • To do first: the most important responsibilities that need to be done today or tomorrow.
      • Schedule: important tasks that are not urgent.
      • Delegate: essential items that are not important.
      • Don't do: tasks that aren't important or urgent. 

      8 more ideas

      "Just do it” - not a solution for procrastination

      If we repeatedly find ourselves avoiding certain tasks, an underlying problem needs to be addressed.

      Once we identify the real cause, we can search for the appropr...

      Most common reasons that lead us to procrastinate:

      1. We feel like we’re not making progress.

      2. We’re not sure where to start.

      3. We’re afraid of failing.

      4. We dislike the task itself