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Tips To Reduce Frequent Email Checks
- Check it at 11am and 4pm to make sure it isn’t the first thing you do (and get sucked into) and also so you have a clear inbox by the end of your day.
- If your to-do list is already overflowing, add email checking times to your calendar.
- Close your email software.
- Don’t use an email browser client, because it will be too tempting.
- Use a desktop app with no easily accessible shortcut.
- Hide your email app on the last page of a folder full of apps you never go to.
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MORE IDEAS ON THIS
Quote the sender's email in chunks
- Only use enough quotations to establish the context.
- Your reply should come below it.
- When possible, cut and reformat the quoted text.
- Get tasks out of your email and into a task manager.
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Suggested Email Structure
- Greeting
- Pleasantry
- How you got their details, call back and reason for email
- Body Topic: Situation, Benefit, Call to Action
- Closing line
- Signature
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Habits For Efficient Email Processing
- Do – If it’s actionable, execute the task and archive.
- Delegate – Forward it on.
- Defer – Decide to do it later (snooze it until a concrete time).
- Delete – If possible, do it to reduce your inbox.
- File – If necessary, tag it a...
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Determine What The Sender Needs From You Asap
Ask yourself:
- What’s the meaning and the value of the message?
- What action does this message require of me?
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Tips For Efficient Email Management
- Unsubscribe from or filter away the stuff you never read.
- Disable email push notifications on your phone.
- Check emails twice per day to limit the time it takes to check and switch tasks while batch-processing your emails.
- Structur...
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CURATED FROM
The Zen Master's Guide to Email Productivity | Process Street | Checklist, Workflow and SOP Software
process.st
6 IDEAS
·10.7K Reads
CURATED BY
Always appreciate the time you get, because you never know how much longer it`ll last.
MORE LIKE THIS
Tips To Reduce Notifications On Your Phone
- Remove all unnecessary items from the home screen to reduce your need to check for notifications.
- Use a bland background.
- Put all of your apps, except three, in one folder named “Apps” and use the search function to find them. The three apps on th...
No matter how many communication apps like Slack, Zoom, Teams, or Whatsapp come, the email will not go away anytime soon. We need to optimize our email experience, deleting spam and unwanted emails, while unsubscribing to newsletters that snatch your attention.
It is a good idea to clear a...
Email is addictive
According to a 2018 survey, the average creative professional spends 5.6 hours per day checking email.
Once you make up your mind to make the mail app less accessible, it is much easier to give up email. Leave the phone outside the bedroom to help build resilience to the email habit...
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