Checking your email regularly... - Deepstash
Diverse And Inclusive Workplaces

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How to address unconscious bias

How to create a diverse and inclusive workplace

Diverse And Inclusive Workplaces

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Checking your email regularly...

Checking your email regularly...

... during the day can be an effective way to keep your inbox at manageable levels.

However, the constant interruption and distraction that comes from it can dramatically lower your productivity, and disrupt your ability to enter a state of flow when working on high value projects.

109

229 reads

MORE IDEAS ON THIS

Reading Email

  • Try using the "Two-Minute Rule" when you read your mail: if the email will take less than two minutes to read and reply to, then take care of it right now, even if it's not a high priority.
  • For emails that will take longer than two minutes to read or respond to, schedule ti...

127

302 reads

Organizing Email

Set up a simple filing system to help manage your mail: You could use broad categories titled "Action Items," "Waiting," "Reference," and "Archives." If you're able to stay on top of your folders – particularly "Action" and "Waiting" folders – you could use them as an informal To-Do List f...

137

269 reads

Using Rules

Most email programs, such as Outlook and Gmail, allow you to establish "Rules" that sort email into a particular folder as soon as it comes in.

109

271 reads

Non-Essential Email

If you regularly receive email such as newsletters, blogs and article feeds, you could re-route these to another email address, or use rules, so that they're instantly delivered to a particular folder.

This will help keep your primary inbox clear, and they'll be in one pla...

108

187 reads

FYI emails

These are internal notifications, emails from the corporate office or from team members who want to keep us "in the loop." 

If you see your name in the "cc" field instead of the "To" field, chances are it's an FYI email. Consider filing it in a "To Read" folder, and tackle it when you ha...

108

239 reads

Good Team Habits

One of the best things that you can do, to limit the amount of email you need to process, is to encourage people to send you less.

If certain team members regularly send you long, drawn-out emails, let them know. Tell them gently but firmly that because of the demand on your time, you'd app...

101

239 reads

Checking Email

Check email only at set points during the day. 

  • you may decide that you'll only check your email before lunch, and at the end of the day.
  • you can also reserve time to read and respond to email after a long period of focused work, or at the time of day when your energy and c...

117

272 reads

CURATED FROM

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ryderu

"A good plan violently executed now is better than a perfect plan executed next week." - Patton

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