The Ultimate List: 58 Time Management Techniques & Our Top 10 Picks (with mindmap) | Spica International
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Once you have your goals written in a SMART way, you should break them down into concrete and actionable tasks.
Then the tasks need to be prioritized.
This matrix recommends arranging tasks in one of the four quadrants:
You should tackle urgent and important tasks.
You have to spend most of your working time in this quadrant (urgent + important).
The idea is pretty simple. Every SMART written goal should be written down following the next criteria:
Only around 10% of people have written goals.
Tony Robbin’s planning method that considers big vision, emotional motivation and taking massive action for each of your goals. Answer the following questions:
That`s it, have a productive day.
Based on our research, testing and opinions of productivity experts, here are the best time management techniques you need to know:
Now let's dive deep into each one of them.
Here is a summary of the six Pomodoro steps:
Here are a few useful Pomodoro timers:
Try it and see how effective this can be.
Some of the best time management techniques are simple and straightforward, others a little bit complex, but all of them can actually be easily implemented into daily practice.
We decided to provide you with:
Deep work is a term developed by Cal Newport, stating that all intellectual activities should be performed in a state of distraction-free concentration that pushes your cognitive capabilities to their limit.
On the other side deep work is “half-work” or “shallow work”. That kind of low‑value work usually goes along with multitasking, working on many projects, and having distractions in the environment (email, chat, and others).
Software that can help you do deep work:
Doing deep work, you should never forget to take breaks. Tomatoes can remind you to take your breaks.
The idea of Pomodoro is very simple.
Look at the next Idea for applying this.
Kanban is a Japanese word meaning a billboard or signboard. The main idea of the Kanban board is to have a visual board that helps you to track progress on your goals.
Draw several columns on the whiteboard, visualizing the stage of each specific task.
The columns on the blackboard are usually:
Then you need sticky notes.
Every sticky note represents a task that needs to be completed.
Simply, write the name of the task that needs to be completed.
The main idea of the flowtime technique is that you set a specific time period (usually between 10-90 minutes) and use it as an experimental time frame to see how long you can work in focus and when you need a break.
Simply, try to figure out your focus time and work on it.
You divide the tasks into the following categories:
20% of the tasks that you do are responsible for 80% of the outcomes, so focus on that 20% of the highest value tasks.
Work smartly hard.
Spend 7 minutes in the morning to plan your day and 7 minutes before you go to sleep to review your day and prepare the plan for tomorrow.
Anything less than 3 minutes, do it now, without any delaying, thinking, or planning.
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