Time management is not rocket science. Frankly, anyone can learn this art with a little practice and learning. So here are a few steps that tell you how to become a time management expert:<ol><li>Plan</li><li>Prioritize</li><li>Don't multitask</li><li>Cut off distractions</li><li>Use a time tracking software </li><li>Schedule your break time</li><li>Find your most productive hours</li><li>Accept your limitations</li></ol>﻿Effective time management skills can have a positive impact on your work and life in general. When you learn to take control of your time on a daily basis, you improve your ability to get things done and make better decisions.

Better Time Management At Work

<div dir="ltr"> share</div>Time – one of those things working professionals can’t get enough of.&nbsp;Whether you’re a newbie or veteran, you always need another hour to tick tasks off from your to-do list.It’s difficult to take control of every single minute of your day especially when there are too many distractions around. Since childhood, our parents and teachers have advised us to spend time and money wisely. In this article, we are going to take you back to the importance of time management but with a little spinoff. Today, we would be talking about the importance of <a href="https://www.proofhub.com/articles/time-management-tips-for-work" dir="ltr">time management in the workplace</a>.Before delving straight to its importance, let’s first see what time management actually is:Table of Contents [<a href="https://www.proofhub.com/articles/importance-of-time-management-in-the-workplace#" dir="ltr">show</a>]<h2>What is time management?</h2>Time management is the process of planning and exercising conscious control of the time spent on specific activities to work smarter than harder. It is a juggling act of various things that help you increase efficiency and <a href="https://www.proofhub.com/articles/work-life-balance-tips" dir="ltr">strike a better work-life balance</a>.Improving your time management at work allows you to enhance your performance and achieve your desired goals with less effort and more effective strategies. However, failing to manage time or poor <a href="https://blog.proofhub.com/the-importance-of-improving-your-time-management-skills-a3adaa149b2" dir="ltr">time management skills at work</a> can result in:<UL><LI>Missed deadlines and appointments</LI><LI>Procrastination and lack of focus</LI><LI>Lack of professionalism</LI><LI>Inefficient workflow and low work quality</LI><LI>Unwanted stress</LI><LI>Poor professional reputation</LI><LI>Strained workplace relationships</LI><LI>Financial penalties</LI><LI>Work and life imbalance </LI></UL><td dir="ltr">P.S. Time is an irreplaceable asset. It is more valuable than money, especially in today’s fast-paced, overly-competitive business world. You can get more money, but you cannot get more time. Be sure that you spend your time where it matters most to you.</td><h3>Benefits of time management in a workplace</h3><img src="https://www.proofhub.com/wp-content/uploads/2018/05/Benefits-of-time-management-in-a-workplace.jpg" alt="Benefits of time management in a workplace" width="640" height="469" srcset="https://www.proofhub.com/wp-content/uploads/2018/05/Benefits-of-time-management-in-a-workplace.jpg 640w, https://www.proofhub.com/wp-content/uploads/2018/05/Benefits-of-time-management-in-a-workplace-300x220.jpg 300w">There are many advantages that come along with proper management of time. In your professional life, time management can benefit you in the following ways:<OL><LI><h4>Deliver work on time</h4><img src="https://www.proofhub.com/wp-content/uploads/2018/06/Deliver-project-on-time.jpeg" alt="Deliver projects on time" width="850" height=""> Allocating a finite time period to tasks help you complete them on time. It also helps you to <a href="https://www.proofhub.com/articles/how-to-prioritize-work" dir="ltr">manage your workload in the most effective way</a>. When you have time-boxed tasks, your brain gets rewired to follow the structure and accomplish those activities within the desired time-frame. Thus, you can easily deliver work on time if you have managed your time well.</LI><LI><h4>Provide a better quality of work</h4><img src="https://www.proofhub.com/wp-content/uploads/2018/06/Provide-quality-of-work.jpeg" alt="Provide quality of work" width="850" height=""> As a dedicated employee, you are expected to provide work of certain quality and standards. With the proper utilization of time and <a href="https://blog.proofhub.com/how-to-prioritize-tasks-and-work-in-workplace-plan-your-work-and-meet-deadlines-ded5eb9d1102" dir="ltr">prioritization of activities</a>, one can easily provide a better quality of work. Prioritization helps you focus on important tasks by keeping them in the highest priority which enables you to work on them with full attention and focus. Hence, the quality of the work is improved.</LI><LI><h4>More productivity and efficiency</h4><img src="https://www.proofhub.com/wp-content/uploads/2018/06/More-productivity-and-efficiency.jpeg" alt="More productivity and efficiency" width="850" height=""> It is no secret that effective time management skills make you more productive and efficient as a working professional. These skills are helpful in helping you finish tasks as early as possible without compromising on the quality of work. Your overall productivity often goes for a toss when you’re working on unimportant tasks but effective time management skills let you tick off tasks that are both important and urgent on time.</LI><LI><h4>Much less procrastination</h4><img src="https://www.proofhub.com/wp-content/uploads/2018/06/procrastination.jpeg" alt="Much less procrastination" width="850" height="">“I will do it later” – This is an excuse that we all have made at some time. The meaning of time management is not just about doing more in less time but also to reduce the urge to delay and procrastinate over important tasks. Applying good time management tricks enable you as a founder, leader, or employee to work smarter rather than harder. It instantly <a href="https://blog.proofhub.com/the-pomodoro-technique-to-kick-your-productivity-up-a-notch-62982e983c7d" dir="ltr">eliminates procrastination</a> by ensuring that you’re familiar with the tasks added in your to-do list and when it needs to be finished.</LI><LI><h4>Less stress and anxiety</h4><img src="https://www.proofhub.com/wp-content/uploads/2018/06/Much-less-stress-anxiety.jpeg" alt="Less stress and anxiety" width="850" height=""> There are times when employees feel overwhelmed due to too much work on their plates. This can not only hamper your productivity but also take a toll on your overall health. Excessive stress and hypertension can lead to heart diseases, depression, obesity and more. Knowing what to do we can <a href="https://blog.proofhub.com/strategies-for-managing-and-reduce-stress-in-the-workplace-f9e7318e640f" dir="ltr">reduce unnecessary stress</a> and tensions from your life.</LI><LI><h4>Improved quality of life</h4><img src="https://www.proofhub.com/wp-content/uploads/2018/06/Improve-quality-of-life.jpeg" alt="Improved quality of life" width="850" height=""> Effective time management skills don’t just benefit your professional life but can also improve your life outside of the office. If you keep things under control on the professional front, you get more time to focus on your personal life and relationships. Knowing the fact that tasks and activities are on track will bring a sense of calmness in your personal life. As you feel calmer and less stressed out, your quality of life improves automatically.</LI><LI><h4>More opportunities and career growth</h4><img src="https://www.proofhub.com/wp-content/uploads/2018/06/Career-growth.jpeg" alt="More opportunities and career growth" width="850" height=""> Being punctual with your work will not only increase your effectiveness but will also help you earn a good reputation at work. When managers and seniors know that you always complete your tasks on time, it could lead the way for more promotional opportunities at work.</LI><LI><h4>More time for leisure and recreation </h4><img src="https://www.proofhub.com/wp-content/uploads/2018/06/More-time-for-leisure-and-recreation.jpeg" alt="More time for leisure and recreation" width="850" height=""> When was the last time you had time for yourself doing things that you really enjoy? Can’t remember, right? Fortunately, with good time management, you get more free time in your day to do the leisure and recreational activities that make you happy. Ultimately this helps you to create the perfect balance by working smart all day and having a reward of your choice in return.</LI></OL><BLOCKQUOTE>Plan and prioritize better with work management software. <a href="https://www.proofhub.com/try?utm_source=ProofHub.com%2FArticles&amp;utm_medium=Referral&amp;utm_campaign=project%20management&amp;utm_term=CTA&amp;utm_content=Importance%20of%20Effective%20Time%20Management%20(And%20How%20to%20Practice%20It)" dir="ltr">Try ProofHub</a>.</BLOCKQUOTE><h3>5 Steps for better time management at work</h3>Time management is not rocket science. Frankly, anyone can learn this art with a little practice and learning. So here are a few steps that tell you how to become a time management expert:<OL><LI><h4>Plan </h4><img title="Plan" src="https://i.giphy.com/media/3o7abqQOkzWmuf0tMY/giphy.webp" alt="Plan" width="350" height="250">Source: https://media.giphy.com/Planning plays an important role in time management as both go hand-in-hand with each other. You can make the most of your time only when it is thoroughly planned. When we talk about planning, you don’t necessarily have to follow a strict routine, instead, it means making smarter decisions of knowing the right time to do a task or an activity. The idea behind time management is to work smarter than harder and make time to do other things as well. You can use <a href="https://www.proofhub.com/project-management-software" dir="ltr">project management software</a> to plan your tasks and save time smartly. Best-seller author <a href="https://www.briantracy.com/" dir="ltr">Brian Tracy</a> once said, “Every minute you spend in planning saves 10 minutes in execution; this gives you a 1,000 percent Return on Energy.” </LI><LI><h4>&nbsp;Prioritize </h4><img title="Priortize" src="https://i.giphy.com/media/KYFirqLIwVNYHOtpHc/giphy.webp" alt="Priortize" width="478" height="268">Source: https://media.giphy.com/Prioritizing your daily tasks is the key to successful time management. That said, many employees start their day with unimportant tasks or something that can be easily done later. Prioritization helps you realize that not everything you do is important. It is important to focus on your priorities to achieve success at work. Figure out the most important tasks and the ones that are urgent. This categorization will help you focus on what actually needs to be done. You can use various <a href="https://www.proofhub.com/articles/top-project-management-tools-list" dir="ltr">project management tools</a> that help you set your priorities straight from the day a project starts.</LI><LI><h4>Don’t multitask </h4><img title="Don’t multitask" src="https://i.giphy.com/media/ZCqtNSEJP2mitV03aD/giphy.webp" alt="Don’t multitask" width="600" height="300">Source: https://media0.giphy.com/<a href="https://www.linkedin.com/pulse/multitasking-art-messing-up-several-things-once-vartika-kashyap/" dir="ltr">Multitasking</a> is one of the biggest time-wasting activities. Instead of accomplishing too many things, you end up achieving nothing out of them. The best way to utilize your time is to take one thing at a time and accomplish it before jumping to the next thing. Make a list of tasks that need to be accomplished in terms of their priority. Not only you would be able to focus better but there would be lesser distractions as well. And no distractions mean less likelihood of mistakes.</LI><LI><h4>Cut off distractions </h4><img title="Cut off distractions" src="https://i.giphy.com/media/1dHy0JSmsIfJgTgXEF/giphy.webp" alt="Cut off distractions" width="480" height="480">Source: https://media1.giphy.com/In our everyday life, distractions cost us many valuable hours in a day. Mobile phones, chatty coworkers, social media are some of the common distractions at work that almost <a href="https://www.telegraph.co.uk/finance/jobs/11691728/Employees-waste-759-hours-each-year-due-to-workplace-distractions.html" dir="ltr">cost us three hours</a> a day. To not let these distractions eat up your time, it’s better to cut them off completely from your schedule. Take a moment to learn about the things that distract you. If social media and mobile phones are halting your productivity, set a fixed time in a day where you can check your social media.</LI></OL>In conclusion…Effective time management skills can have a positive impact on your work and life in general. When you learn to take control of your time on a daily basis, you improve your ability to get things done, make better decisions and most importantly, gain ultimate control of your key priorities.I hope this post will be helpful in learning about the importance of time management in the workplace. <img alt=" Sandeep Kashyap" title=" Sandeep Kashyap" src="https://secure.gravatar.com/avatar/ea5965337fd1a6ec05fbbfe07e827df6?s=120&amp;d=mm&amp;r=g" height="120" width="120"><div dir="ltr"> <a href="https://www.proofhub.com/author/sandeepkashyap" dir="ltr">Sandeep Kashyap</a>Sandeep Kashyap is the Founder and CEO of ProofHub — a leading project management and collaboration software. He’s one person always on a lookout for innovative ideas about filling the communication gap between groups, teams, and organizations. You’ll find him saying, "Let’s go!" instead of "Go!" many times a day. That’s what makes him write about leadership in a way people are inspired to dream more, learn more, do more, and become more.</div><div>Subscribe to ProofHub</div>Get the latest posts delivered right to your inbox.<form action="https://access.the.mkt.proofhub.com/adda/email/subscribe" method="POST" accept-charset="utf-8" name="emailListSignupForm" data-list-id="716ERlj1CJE7CajOMQDfGw"><button type="submit">SUBSCRIBE</button></form>

When you manage your time, you experience positive changes in all areas of life. Learn all about time management system, its importance, and benefits in this article.

productivity

Productivity

personaldevelopment

Personal Development

timemanagement

Time Management

Time – one of those things working professionals can’t get enough of.

Whether you’re a newbie or veteran, you always need another hour to tick tasks off from your to-do list.

It’s difficult to take control of every single minute of your day especially when there are too many distractions around. Since childhood, our parents and teachers have advised us to spend time and money wisely. In this article, we are going to take you back to the importance of time management but with a little spinoff. Today, we would be talking about the importance of <a dir="ltr" href="https://www.proofhub.com/articles/time-management-tips-for-work">time management in the workplace </a>.

Before delving straight to its importance, let’s first see what time management actually is:

Table of Contents [<a dir="ltr" href="https://www.proofhub.com/articles/importance-of-time-management-in-the-workplace#">show </a>]

Time management is the process of planning and exercising conscious control of the time spent on specific activities to work smarter than harder. It is a juggling act of various things that help you increase efficiency and <a dir="ltr" href="https://www.proofhub.com/articles/work-life-balance-tips">strike a better work-life balance </a>.

Improving your time management at work allows you to enhance your performance and achieve your desired goals with less effort and more effective strategies. However, failing to manage time or poor <a dir="ltr" href="https://blog.proofhub.com/the-importance-of-improving-your-time-management-skills-a3adaa149b2">time management skills at work </a>can result in:

<ul><li>Missed deadlines and appointments </li><li>Procrastination and lack of focus </li><li>Lack of professionalism </li><li>Inefficient workflow and low work quality </li><li>Unwanted stress </li><li>Poor professional reputation </li><li>Strained workplace relationships </li><li>Financial penalties </li><li>Work and life imbalance </li> </ul>

Benefits of time management in a workplace

There are many advantages that come along with proper management of time. In your professional life, time management can benefit you in the following ways:

<ol><li><h4>Deliver work on time </h4><img alt="Deliver projects on time" height="" src="https://www.proofhub.com/wp-content/uploads/2018/06/Deliver-project-on-time.jpeg" width="850"/> Allocating a finite time period to tasks help you complete them on time. It also helps you to <a dir="ltr" href="https://www.proofhub.com/articles/how-to-prioritize-work">manage your workload in the most effective way </a>. When you have time-boxed tasks, your brain gets rewired to follow the structure and accomplish those activities within the desired time-frame. Thus, you can easily deliver work on time if you have managed your time well. </li><li><h4>Provide a better quality of work </h4><img alt="Provide quality of work" height="" src="https://www.proofhub.com/wp-content/uploads/2018/06/Provide-quality-of-work.jpeg" width="850"/> As a dedicated employee, you are expected to provide work of certain quality and standards. With the proper utilization of time and <a dir="ltr" href="https://blog.proofhub.com/how-to-prioritize-tasks-and-work-in-workplace-plan-your-work-and-meet-deadlines-ded5eb9d1102">prioritization of activities </a>, one can easily provide a better quality of work. Prioritization helps you focus on important tasks by keeping them in the highest priority which enables you to work on them with full attention and focus. Hence, the quality of the work is improved. </li><li><h4>More productivity and efficiency </h4><img alt="More productivity and efficiency" height="" src="https://www.proofhub.com/wp-content/uploads/2018/06/More-productivity-and-efficiency.jpeg" width="850"/> It is no secret that effective time management skills make you more productive and efficient as a working professional. These skills are helpful in helping you finish tasks as early as possible without compromising on the quality of work. Your overall productivity often goes for a toss when you’re working on unimportant tasks but effective time management skills let you tick off tasks that are both important and urgent on time. </li><li><h4>Much less procrastination </h4><img alt="Much less procrastination" height="" src="https://www.proofhub.com/wp-content/uploads/2018/06/procrastination.jpeg" width="850"/>“I will do it later ” – This is an excuse that we all have made at some time. The meaning of time management is not just about doing more in less time but also to reduce the urge to delay and procrastinate over important tasks. Applying good time management tricks enable you as a founder, leader, or employee to work smarter rather than harder. It instantly <a dir="ltr" href="https://blog.proofhub.com/the-pomodoro-technique-to-kick-your-productivity-up-a-notch-62982e983c7d">eliminates procrastination </a>by ensuring that you’re familiar with the tasks added in your to-do list and when it needs to be finished. </li><li><h4>Less stress and anxiety </h4><img alt="Less stress and anxiety" height="" src="https://www.proofhub.com/wp-content/uploads/2018/06/Much-less-stress-anxiety.jpeg" width="850"/> There are times when employees feel overwhelmed due to too much work on their plates. This can not only hamper your productivity but also take a toll on your overall health. Excessive stress and hypertension can lead to heart diseases, depression, obesity and more. Knowing what to do we can <a dir="ltr" href="https://blog.proofhub.com/strategies-for-managing-and-reduce-stress-in-the-workplace-f9e7318e640f">reduce unnecessary stress </a>and tensions from your life. </li><li><h4>Improved quality of life </h4><img alt="Improved quality of life" height="" src="https://www.proofhub.com/wp-content/uploads/2018/06/Improve-quality-of-life.jpeg" width="850"/> Effective time management skills don’t just benefit your professional life but can also improve your life outside of the office. If you keep things under control on the professional front, you get more time to focus on your personal life and relationships. Knowing the fact that tasks and activities are on track will bring a sense of calmness in your personal life. As you feel calmer and less stressed out, your quality of life improves automatically. </li><li><h4>More opportunities and career growth </h4><img alt="More opportunities and career growth" height="" src="https://www.proofhub.com/wp-content/uploads/2018/06/Career-growth.jpeg" width="850"/> Being punctual with your work will not only increase your effectiveness but will also help you earn a good reputation at work. When managers and seniors know that you always complete your tasks on time, it could lead the way for more promotional opportunities at work. </li><li><h4>More time for leisure and recreation </h4><img alt="More time for leisure and recreation" height="" src="https://www.proofhub.com/wp-content/uploads/2018/06/More-time-for-leisure-and-recreation.jpeg" width="850"/> When was the last time you had time for yourself doing things that you really enjoy? Can’t remember, right? Fortunately, with good time management, you get more free time in your day to do the leisure and recreational activities that make you happy. Ultimately this helps you to create the perfect balance by working smart all day and having a reward of your choice in return. </li> </ol>

Plan and prioritize better with work management software. <a dir="ltr" href="https://www.proofhub.com/try?utm_source=ProofHub.com%2FArticles&amp;utm_medium=Referral&amp;utm_campaign=project%20management&amp;utm_term=CTA&amp;utm_content=Importance%20of%20Effective%20Time%20Management%20(And%20How%20to%20Practice%20It)">Try ProofHub </a>.

5 Steps for better time management at work

Time management is not rocket science. Frankly, anyone can learn this art with a little practice and learning. So here are a few steps that tell you how to become a time management expert:

<ol><li><h4>Plan </h4><img alt="Plan" height="250" src="https://i.giphy.com/media/3o7abqQOkzWmuf0tMY/giphy.webp" title="Plan" width="350"/>Source: https://media.giphy.com/ Planning plays an important role in time management as both go hand-in-hand with each other. You can make the most of your time only when it is thoroughly planned. When we talk about planning, you don’t necessarily have to follow a strict routine, instead, it means making smarter decisions of knowing the right time to do a task or an activity. The idea behind time management is to work smarter than harder and make time to do other things as well. You can use <a dir="ltr" href="https://www.proofhub.com/project-management-software">project management software </a>to plan your tasks and save time smartly. Best-seller author <a dir="ltr" href="https://www.briantracy.com/">Brian Tracy </a>once said, “Every minute you spend in planning saves 10 minutes in execution; this gives you a 1,000 percent Return on Energy.” </li><li><h4> Prioritize </h4><img alt="Priortize" height="268" src="https://i.giphy.com/media/KYFirqLIwVNYHOtpHc/giphy.webp" title="Priortize" width="478"/>Source: https://media.giphy.com/ Prioritizing your daily tasks is the key to successful time management. That said, many employees start their day with unimportant tasks or something that can be easily done later. Prioritization helps you realize that not everything you do is important. It is important to focus on your priorities to achieve success at work. Figure out the most important tasks and the ones that are urgent. This categorization will help you focus on what actually needs to be done. You can use various <a dir="ltr" href="https://www.proofhub.com/articles/top-project-management-tools-list">project management tools </a>that help you set your priorities straight from the day a project starts. </li><li><h4>Don’t multitask </h4><img alt="Don’t multitask" height="300" src="https://i.giphy.com/media/ZCqtNSEJP2mitV03aD/giphy.webp" title="Don’t multitask" width="600"/>Source: https://media0.giphy.com/ <a dir="ltr" href="https://www.linkedin.com/pulse/multitasking-art-messing-up-several-things-once-vartika-kashyap/">Multitasking </a>is one of the biggest time-wasting activities. Instead of accomplishing too many things, you end up achieving nothing out of them. The best way to utilize your time is to take one thing at a time and accomplish it before jumping to the next thing. Make a list of tasks that need to be accomplished in terms of their priority. Not only you would be able to focus better but there would be lesser distractions as well. And no distractions mean less likelihood of mistakes. </li><li><h4>Cut off distractions </h4><img alt="Cut off distractions" height="480" src="https://i.giphy.com/media/1dHy0JSmsIfJgTgXEF/giphy.webp" title="Cut off distractions" width="480"/>Source: https://media1.giphy.com/ In our everyday life, distractions cost us many valuable hours in a day. Mobile phones, chatty coworkers, social media are some of the common distractions at work that almost <a dir="ltr" href="https://www.telegraph.co.uk/finance/jobs/11691728/Employees-waste-759-hours-each-year-due-to-workplace-distractions.html">cost us three hours </a>a day. To not let these distractions eat up your time, it’s better to cut them off completely from your schedule. Take a moment to learn about the things that distract you. If social media and mobile phones are halting your productivity, set a fixed time in a day where you can check your social media. </li> </ol>

Effective time management skills can have a positive impact on your work and life in general. When you learn to take control of your time on a daily basis, you improve your ability to get things done, make better decisions and most importantly, gain ultimate control of your key priorities.

I hope this post will be helpful in learning about the importance of time management in the workplace.

Sandeep Kashyap is the Founder and CEO of ProofHub — a leading project management and collaboration software. He’s one person always on a lookout for innovative ideas about filling the communication gap between groups, teams, and organizations. You’ll find him saying, "Let’s go!" instead of "Go!" many times a day. That’s what makes him write about leadership in a way people are inspired to dream more, learn more, do more, and become more.

Get the latest posts delivered right to your inbox.

Learn The Importance of Time Management in the Workplace

Better Time Management At Work

R . SUGA's ideas are part of this journey:

Related collections

Similar ideas