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Master These Three Skills to Improve Time Management

coffeestasia.medium.com

  • Get some perspective. Develop a vision of what and where you want to be in a few years. 
  • Develop an action plan. Break down you vision into manageable steps that are specific, measurable, achievable, realistic and time-bound.
  • Take act...

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  • Identify unproductive activities. Review your performance in your time tracking app to identify tasks that don’t contribute to the project’s success and that you can eliminate with little or no damage to the outcome.
  • Evaluate task importance. Even wh...

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  • Never lose sight of your vision. Reflect on how your daily tasks contribute to your goals. Adjust your vision if necessary.
  • Use peak performance time. Break your day into 3-8 time slots and assess your energy and productivity levels for a week. Rank-...

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  • Estimate your activities for future productivity analysis.
  • Include buffer time for unexpected circumstances.
  • Use time tracking software. Upload your tasks and time estimates, record time and review your performance.

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  • Integrate apps and automate your routines with online calendars, scheduling apps, time trackers, project management systems and other tools.
  • Delegate some tasks

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  • Set deadlines to prioritize tasks with upcoming deadlines.
  • Focus on 20% of the tasks that bring 80% of results. 
  • Separate urgent from important. Urgent tasks require immediate action, whereas important tasks have more signifi...

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  • Create a routine. Use calendar apps to block time for planned activities and add new items immediately as soon as they are planned. 
  • Schedule protected time. Identify your peak performance time and ensure that you dedicate this time to the most deman...

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  • Create to-do lists and cross off items as you complete them. When you write down your tasks, you take them off your mind, leaving mind space for focus and concentration.
  • Take notes to document ideas, key points of conversations to unload your mind an...

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  • Know your tools. Learn keyboard shortcuts, labeling systems and other tiny features of your apps and tools that can save hours of work time monthly.
  • Document guidelines, me...

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  • Manage your attention. Recognize when your mind starts wandering and redirect your focus when it slips up.
  • Block time for emails. Turn off email notifications and schedule two or three time blocks daily for checking emails.
  • Declutter....

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  • Create contingency plans. When planning your next task or project, consider worst-case scenarios.
  • Identify your stressors. Practice journaling for a few weeks to identify sources of stress and look into ways to manage them effectively.

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  • Use productivity apps - time trackers, checklist apps - to measure your performance, keep track of your progress and identify opportunities for growth.
  • Work in focused time interva...

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