Learn more about productivity with this collection
Cultivating self-awareness and self-reflection
Prioritizing and setting boundaries for self-care
Practicing mindfulness and presence
1. The Ivy Lee Method
Ivy Lee told each manager to write the six most important tasks they must do the next day in order of priority on a piece of paper and leave it on their desk ready for the following day. When they arrived the next morning, they began work on the first task and, once completed, crossed it off and started on the next one.[1]I
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2. Time Blocking
Time blocking is a method of time management where you block out time on your calendar to do focused work.
Let me give you an example from my system. I write a blog post, a podcast script, and plan, and record two to three YouTube videos each week. I can only make sure I have time for these tasks if I block time out on my calendar for doing them. So, I have a two-hour time block on my calendar for writing my blog post on a Monday morning. I also have a two-hour block on a Tuesday morning for writing my podcast script and a three-hour block on a Friday morning for recording my YouTube videos.
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3. Pomodoro Technique
The Pomodoro Technique is where you set a timer for 25 minutes and work focused and undisturbed for those twenty-five minutes. Then, once the alarm goes off, you take a five-minute break and set your alarm for another twenty-five minutes of focused work.
The Pomodoro Technique is an excellent method for people who struggle to focus on one thing at a time and are easily distracted. At the end of twenty-five minutes, you know you can look at something else for five minutes, which gives you the motivation to push through until the end of the twenty-five minutes.
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4. Pareto Principle
This is not so much a method of time management but more an observation that can help you to work on the things that give you the most significant positive results:
The Pareto principle states that for many outcomes, roughly 80% of consequences come from 20% of causes (the “vital few”).
When applied to time management and productivity, this means you first identify which tasks will give you 80% of your results.
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5. 2+8 Prioritization Method
Similar to the Ivy Lee Method, the 2+8 Prioritization Method has you to select two must-do tasks and eight other tasks you would like to complete the next day. The two must-do tasks must be done no matter what. For the eight remaining tasks, you will do whatever you can to complete the tasks, but it would not be the end of the world if you cannot complete them.
All you need is ten minutes before you close out the day to look at your list of things to do and choose your priorities for the next day based on what appointments you have and where you will be.
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