Learn more about productivity with this collection
How to choose the right music for different tasks
The benefits of listening to music while working
How music affects productivity
1. 5 Second Rule
Let’s begin with the 5 Second Rule. It was presented by Mel Robbins in her book of the same name. In Robbins’ own words :
If you have an instinct to act on a goal, you must physically move within 5 seconds or your brain will kill it.
This is how it works:
i- Start counting backward from 5 to 1(5,4,3,2,1).
ii- As soon as you hit 1, push yourself to take action.
Actually, this method is kind of a brain hack in which you trick your mind into starting a task. Counting backward till 1 has a psychological effect and it forces our mind to take action.
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2. 2 Minute Rule On the second spot we have the 2 Minute Rule. It was introduced by David Allen in his famous book Getting Thing
On the second spot, we have the 2 Minute Rule. It was introduced by David Allen in his famous book Getting Things Done.
It states that:
If an action will take less than two minutes, it should be done at the moment it’s defined.
In simple words, if a pending task takes less than two minutes to complete, you should start it now. It may appear that this rule only works with smaller tasks.
Some examples of the 2 Minute Rule in action:
i- Text a loved one
ii- Reply to an email
iii- Clean your desk
iv- Book an appointment
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3. Eisenhower Matrix
Eisenhower Matrix was coined by Dwight D. Eisenhower who was the 34th President of the United States. This is a graphical method where you divide all of your tasks into four quadrants.
First Quadrant: Do it
Tasks that are urgent and important
Second Quadrant: Schedule it
Tasks that are important but not urgent
Third Quadrant: Delegate it
Tasks that are urgent but not important
Fourth Quadrant: Delete it
Tasks that are neither urgent nor important
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4. Time Blocking
In this method, you divide your tasks into blocks of time. Each block is dedicated to completing a specific task or groups of tasks. In this technique prioritizing is of utmost importance.
For example:
From 9:00–9:30, you will check and reply to emails
Then comes 10 minutes break.
Then from 9:40 to 10:00, you will write your college essay
So on and so forth.
Author Cal Newport in his famous book Deep Work: Rules for Focused Success in a Distracted World states:
A 40 hour time-blocked work week, I estimate, produces the same amount of output as a 60+ hour work week pursued without structure.
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5. Pomodoro Technique
Pomodoro Technique is a popular yet simple method to remain focused on the tasks at hand.
This is how it works:
Pick a task you want to complete.
Set a timer for 25 minutes
Start working on that task. Keep working until the timer rings.
Take a 5–10 minute break.
Set the timer again and so on.
These days, there are many mobile and desktop apps available that are specifically designed for Pomodoro Technique
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