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Begin by listing every task, big or small. Once you have it all out, arrange tasks by importance and deadline. Next, group similar tasks or those that complement each other. For instance, all your email-related tasks can be clubbed together. It's all about maximizing focus.
Now, for each task or group of tasks, predict how long they might take. This isn't about being exact but being realistic. It's okay to set buffer times. Remember, it's better to overdeliver than to rush.
With durations in hand, start assigning blocks on your calendar. Think of it like building a puzzle; find the best fit for each piece. Be sure to include not just work but everything—breaks, lunch, even "me-time." The idea is to have a holistic view of your day.
Reflect is the keyword. After you've tried time blocking for a bit, look back. Were there tasks that consistently ran over? Any blocks that felt too short or too long? Refinement is essential. Remember, this method is about adapting to get the best results, not rigidly sticking to what first was set.
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