How the "System Approach" Surpasses the "Tool Approach" to Craft Your Perfect Productivity Tool Stack - Deepstash

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Struggling with Productivity?

Struggling with Productivity?

If you're constantly hopping between apps or drowning in information overload, it's time for a new approach.

Eliminate ineffective processes and make a fundamental shift in thinking.

It's time for a dramatic change.


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The "Tool Approach"

The "Tool Approach"

Many professionals misbuild their productivity tool stack with the "Tool Approach", searching for the best tools without understanding their actual needs.

It's a common but flawed strategy.


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The "System Approach"

The "System Approach"

It's not about the tools but about creating an integrated system tailored to your needs.

Say goodbye to the endless tool search.

But, how to build your "System"?

Start by seeing yourself as a system, with needs that require a unified approach rather than isolated tools.


80 reads

The Task Management System

The Task Management System

A good Task Management System features easy task capture, context addition, flexible prioritization, planning capability, and efficient task completion.

Relying on a single tool isn't the answer.

Embrace a system where different tools play their strengths, leading to unparalleled productivity.

The "System Approach" transforms your mindset, allowing you to harness various tools within your system to optimize your time and eliminate friction.


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Divide and Conquer

Divide and Conquer

Feel overwhelmed by managing tasks across multiple tools?

Splitting your task management can actually offer clarity and efficiency, reducing clutter.

Imagine my task management system.

It's a mix of Superhuman, Slack, Todoist, Sunsama, Tana, and Clickup.

While it might seem chaotic or overwhelming at first glance, it's actually the opposite.

Splitting your task management across several tools offers a breath of fresh air.

Each tool becomes more manageable because it's less crowded.

The principle of "less is more" applies here—you can efficiently manage 10 tasks, but 100 tasks become unmanageable.


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Forget about "one app to rule them all"

Forget about "one app to rule them all"

If you rely on just one tool for everything, you're forced to log every task in that one place or risk forgetting it.

But, what happens when an email, a Slack message, or meeting notes generate tasks?

You end up in a loop, constantly transferring tasks to this single tool.

The common logic is that one tool equals more control (everything in one place seems simpler).

However, this “one place” quickly becomes cluttered, messy, and challenging to navigate.


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How to Build the Perfect Task Management System

How to Build the Perfect Task Management System

Imagine a system that supports you from the moment you gather information until you transform it into actionable steps to achieve your goals.

This is what we mean by a productivity system end to end: It's got you covered from start to finish, seamlessly and without any hassle.

The Task Management system is a key piece of this broader setup.

It organizes those random tasks from various tools into a cohesive plan, thanks to something every effective productivity system relies on: routines.


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Routines: The Key Element of Any Productivity System

Routines: The Key Element of Any Productivity System

Think of a routine as a series of tasks you follow one by one. They make life easier because they remove the need for extra thinking or planning—it's all laid out for you.

In our course, "Task Management like a Pro!", we dive into routines, a crucial element of a productivity system, showing you how they can streamline your workflow and enhance your efficiency.


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Shift Your Mindset

Shift Your Mindset

If you’re a busy professional who find yourself running into the same obstacle every day, and it's been dragging you down for a while, it's pretty obvious that it's time for a change.

You need to shift how you think and act to reach the goal you're aiming for—the one you truly deserve.

Read the full article here.

Want to craft your dream productivity tool stack, perfectly tailored just for you, all within a month?

Say no more!

Our INNER CIRCLE Cohort is here to make it happen.

Let's get you covered!


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+30 years dedicated to help business professionals to build their own productivity systems


Boost your productivity by adopting a "killer" mindset.


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