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How to Make Deadlines Less Stressful and More Motivational

https://zapier.com/blog/deadlines-motivation/

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How to Make Deadlines Less Stressful and More Motivational
Deadlines: We all have them, and we all dread them. Even when we meet them, there's always another one just around the corner. It's not hard to see why studies show that deadlines are the most common cause of workplace stress.But there are ways to stop drowning in...

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Set multiple deadlines

Set multiple deadlines

A way to create less stressful deadlines is to break large projects into smaller tasks. Set a deadline for each task instead of just one final deadline. 

Regularly spacing the deadlines out will give a sense of moving forward, which can motivate you to complete the task.

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Yerkes-Dodson law

The Yerkes-Dodson law states that the more mental arousal there is in doing a task, the more efficient a person becomes. After you get to a certain threshold, your performance begins to decrease.

An appropriate quantity of stress should inspire increased productivity.

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Your ideal stress level

Your ideal stress level

Difficult tasks require low levels of stress, while easy tasks require high levels of stress to trigger mental arousal.

The next time you set a deadline, try placing a rush deadline for easier tasks and set your deadline far out for more difficult projects.

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Set more urgent deadlines

If you lack motivation and don't manage to meet your deadlines, try to set a more pressing deadline for yourself. This will give you a sense of urgency to complete the task.

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Share your goals and progress

Share your goals and progress

While we recognize our own procrastination and try to curb it via self-imposed deadlines, these aren't always as effective as deadlines set for them by others.

If you don't have a boss or project sponsor who's setting deadlines for you, it might be worth asking someone to become your accountability partner.

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Turn deadlines into a game

It is naturally harder for us to concentrate on a task or measure progress on a project when we're bored.

To overcome this, turn the task into a game and include rewards, to make it more fun and motivating. 

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The problem with internal deadlines

The problem with internal deadlines

Most people work best with hard, external deadlines. A deadline requires you to focus because you have to deliver.

But when we create arbitrary due dates for ourselves,

Creating external accountability

You must hold your deadlines to yourself just as firmly as you would to others. The key is creating external accountability for internal deadlines.

We often put milestones off by months or even years. And putting your internal deadlines on the back burner will keep you from growing. You may rationalize your excuses, but it can have huge implications for your business or career.

Tips for creating external accountability

  • Announce it.
  • Commit to it. Once you have announced it, there is no turning back.
  • Schedule it. Decide when you will work on your task.
  • Post it. Post your goals on social media.
  • Tell your support system. Your best friends and family members can help you through both failures and successes.
  • Empower your team. Tell your team about your deadlines and empower them to hold you accountable to them.

Why deadlines are effective

Why deadlines are effective
  • They can reduce the likelihood that you will procrastinate.
  • They help make your goals feel more concrete, by attaching them to a specific timeline.
  • They help...

How to set effective deadlines

  • Deadlines should be concrete. You are much more likely to abide by concrete deadlines.
  • Deadlines should be realistic. When choosing a deadline for a task, you should pick one that gives you a sufficient amount of time to complete the task.
  • Deadlines should be meaningful. You should make sure that you can’t just ignore your deadlines, and that there is some motivation for you to adhere to it.

Deadlines aren’t a perfect solution

Though deadlines can often help you avoid procrastinating, research also shows that they don’t always work, and there are situations where increased flexibility can be better, in terms of personal productivity.

As such, you should always assess the situation at hand, in order to determine whether setting deadlines will help you or not.

Albert Einstein

“We act as though comfort and luxury were the chief requirements of life, when all that we need to make us happy ..."

Albert Einstein

The Dip

Across language learning, company building, and any kind of creative project, there is a dip. The Dip is the long stretch between beginner’s luck and real accomplishment.
Extraordinary benefits accrue to the tiny minority of people who are able to push just a tiny bit longer than most.

The Start before the Dip

In any goal that has to be accomplished, there is a Start. It usually gets overlooked, as it's always there. 
The Start is a much bigger problem since you can’t reach The Dip if you don’t get through The Start, and many more people fantasize about doing something than actually do it and give up.

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