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Every time we move from one task to the next, we are adding transition time. This process adds as much as 10-20 minutes between tasks.
Instead of stopping what you had planned to do, carry a notebook and write down the tasks that pop up in the middle of the important activity you’re currently doing. Then carve out times during the day or week to go back and review what you’ve written in this “catch-all” list.
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Every time you start losing traction on the more daunting task, return to a task that’s shorter or more energizing, and as soon as your brain kicks in, jump back into the more daunting task.
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Ask yourself: What are the projects I really need completed now? Then narrow down that project list to no more than seven, including any that are lingering unfinished. Once a week, look at your projects and ask yourself, “What do I need to do this week that would make that project progress?”
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Time is not under your control. Time is a fluid thing. You can’t accumulate it or bottle it. When it’s gone, it’s gone. What you do have control over is what you do with your time and the energy you expend on a task. Manage your energy, not your time.
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