Subjects With Keywords - Deepstash
Subjects With Keywords

Subjects With Keywords

The first thing that the recipient of the email sees is the subject line, therefore it is critical that the subject clearly states the purpose of the email and what is needed to be done with it.

Military personnel use these keywords to prioritize and categorize:

  • ACTION - compulsory for the recipient to take action
  • SIGN - requires the signature of the recipient
  • INFO - for informational purposes only, no action required
  • DECISION - requires a decision of the recipient
  • REQUEST - seeks permission or approval
  • COORD - coordination by or with the recipient is needed

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MORE IDEAS FROM THEARTICLE

Military professionals begin their emails with a brief, staccato statement that states the purpose of the email and the action required, this is called their "BLUF" or Bottom Line Up Front.

An effective BLUF distills the most important information. It helps the reader or the recipient digest the content quickly since it answers the five Ws: who, what, when, where, and why.

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  1. Try to fit all content in one pane. This lessens scrolling down. If in cases where more information is required, list them in bullet points so that the recipient can get a quicker grasp of the message.
  2. Link attachments instead of attaching files. This ensures that they will be given the most recent version of the file, and secures the credentials of the person allowed to see the file.

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RELATED IDEAS

Welcome E-mail

The primary purpose of the welcome email is to confirm registration and welcome the new subscriber aboard. The welcome emails will show them the kind of company that you are. Moreover, it's the friendly message that will establish your relationship with them.

Welcome emails are critical to a successful relationship. These e-mails can hook a new subscriber with a single word, image, or personalization tactic. This could also include special offers and deals. 

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Create the following 2 folders:

  • Require Action besides simply responding.
  • Require Response. File emails here that you are unable to respond to immediately.

All other emails, once read, should go directly to their appropriate permanent files using rules.

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The lack of verbal and nonverbal social cues

Any email message we send has the potential to be read in the wrong context, or misinterpreted entirely by the recipient. Even if we have smiley faces in the email, it is no match for actual face-to-face, video, or telephonic conversations, which, apart from our words, also showcase our empathy and earnestness.

Compared to a face-face conversation, an email is just a bunch of words that once sent, are out of our control.

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