Many people try to find the perfect productivity system, hoping that it will help them better manage their work and mental health. However, there is no universal productivity system. For example, a remote worker may need a different approach to someone commuting to work.
Everyone should intentionally design a system based on their needs by using existing systems and adding personal touches.
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This method was popularised by Jerry Seinfeld, who would write a joke every day. This method is about marking an X in your calendar over each day that you achieved your goal.
This method works well to create new habits.
Sometimes, we are unsure how to handle a lengthy task list.
The Eisenhower Matrix help you prioritise your tasks based on the following:
Projects can be managed with a Kanban board. Make three columns, To Do, Doing, and Done. Then split your tasks between them.
GTD was created by David Allen and is about taking your ideas, tasks and to-dos and organise them into manageable tasks.
How to deal with tasks:
Leo Babauta created ZTD. It focuses on one habit at a time but with more structure and simplicity.
It's based on several habits which you can incorporate in any order, including collect, process, plan, do, organise, review, and simplify.
In the Moscow Method, you list all your tasks, then categorise them as follows:
Go through the list of tasks and ask yourself:
Time blocking helps to set aside chunks of time for specific goals. It can be used with other productivity systems.
To use it, just block off time in your existing calendar.
This method is useful for people who get easily distracted.
With the Pomodoro method, you split your work sessions into 25- minutes, followed by a 5-minute break. Most people use a timer for this productivity technique.
Time commitment to get started: Low
Type: Visual, Tactile
Perfect for people who: Have a tendency to start a lot of projects but finish very few of them.
What it does: Helps you visualize progress on all of your projects.
Using whatever medium you prefer (sticky notes or a whiteboard work well), split your projects into three categories: To Do, Doing, and Done. That’s it.
The wall of fame for the best time management techniques
Based on our research, testing and opinions of productivity experts, here are the best time management techniques you need to know:
• SMART Goals
• The Eisenhower Matrix / The Eisenhower box
• Kanban Board
• Do Deep Work / Avoid Half-Work or Shallow Work
• The Pomodoro Technique
• 7 Minute Life
• Do it now
• Pareto Analysis, 20/80
• Rapid planning method
Now let's dive deep into each one of them.
Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.
Start by setting the alarm for your daily planning session at the same time every day. Tack your new daily planning session onto an existing habit like drinking your morning coffee.
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