Choosing a productivity system - Deepstash
De-escalate Office Tension

Learn more about personaldevelopment with this collection

How to create a positive work environment

Conflict resolution strategies

Effective communication in the workplace

De-escalate Office Tension

Discover 87 similar ideas in

It takes just

15 mins to read

Choosing a productivity system

Choosing a productivity system

Many people try to find the perfect productivity system, hoping that it will help them better manage their work and mental health. However, there is no universal productivity system. For example, a remote worker may need a different approach to someone commuting to work.

Everyone should intentionally design a system based on their needs by using existing systems and adding personal touches.


8.69K reads


Auditing your tasks

Auditing your tasks

Go through the list of tasks and ask yourself:

  • Are these tasks collaborative or solo? The answer will impact how much freedom you have when building your productivity system.
  • Differentiate between short and long-term goals as s...


2.74K reads

Getting Things Done (GTD)

GTD was created by David Allen and is about taking your ideas, tasks and to-dos and organise them into manageable tasks.

How to deal with tasks:

  • Write down anything that's on your mind, like a brain dump.
  • Break it down into smaller, ...


5.09K reads

The Moscow Method

In the Moscow Method, you list all your tasks, then categorise them as follows:

  • Must. These tasks are not negotiable and must be done today.
  • Should. These tasks are important but can wait for later.
  • Could. These tasks a...


3.42K reads

The Eisenhower Matrix

The Eisenhower Matrix

Sometimes, we are unsure how to handle a lengthy task list.

The Eisenhower Matrix help you prioritise your tasks based on the following:

  • Urgent and Important tasks. Do the task now.
  • Important but not urgent tasks. Schedul...


3.39K reads

Characteristics of the ideal productivity system

  • It's sustainable. How do you feel after a day using the system? The system should help you, not burden you.
  • It works for short-term and long-term goals. Your productivity system is a toolbox that should contain tools that work for both timelines.


2.82K reads

The Kanban Method

Projects can be managed with a Kanban board. Make three columns, To Do, Doing, and Done. Then split your tasks between them.

  • To Do. Writing your tasks in this column makes them visible.
  • Doing. Limit your work in progress to three items.


2.73K reads

Zen to Done system (ZTD)

Leo Babauta created ZTD. It focuses on one habit at a time but with more structure and simplicity.

It's based on several habits which you can incorporate in any order, including collect, process, plan, do, organise, review, and simplify.


5.26K reads

Time Blocking Technique

Time blocking helps to set aside chunks of time for specific goals. It can be used with other productivity systems.

To use it, just block off time in your existing calendar.


3.73K reads

The Pomodoro Technique

This method is useful for people who get easily distracted.

With the Pomodoro method, you split your work sessions into 25- minutes, followed by a 5-minute break. Most people use a timer for this productivity technique.


3.97K reads

Don't Break the Chain

Don't Break the Chain

This method was popularised by Jerry Seinfeld, who would write a joke every day. This method is about marking an X in your calendar over each day that you achieved your goal.

This method works well to create new habits.


3.55K reads




Ness Labs provides content, coaching, courses and community to help makers put their minds at work. Apply evidence-based strategies to your daily life, discover the latest in neuroscience research, and connect with fellow curious minds.

Ready for the next level?

Read Like a Pro


Explore the World’s

Best Ideas

200,000+ ideas on pretty much any topic. Created by the smartest people around & well-organized so you can explore at will.

An Idea for Everything

Explore the biggest library of insights. And we've infused it with powerful filtering tools so you can easily find what you need.

Knowledge Library

Powerful Saving & Organizational Tools

Save ideas for later reading, for personalized stashes, or for remembering it later.

# Personal Growth

Take Your Ideas


Organize your ideas & listen on the go. And with Pro, there are no limits.

Listen on the go

Just press play and we take care of the words.

Never worry about spotty connections

No Internet access? No problem. Within the mobile app, all your ideas are available, even when offline.

Get Organized with Stashes

Ideas for your next work project? Quotes that inspire you? Put them in the right place so you never lose them.


2 Million Stashers


5,740 Reviews

App Store


72,690 Reviews

Google Play

Sean Green

Great interesting short snippets of informative articles. Highly recommended to anyone who loves information and lacks patience.


Shankul Varada

Best app ever! You heard it right. This app has helped me get back on my quest to get things done while equipping myself with knowledge everyday.



Don’t look further if you love learning new things. A refreshing concept that provides quick ideas for busy thought leaders.


Ashley Anthony

This app is LOADED with RELEVANT, HELPFUL, AND EDUCATIONAL material. It is creatively intellectual, yet minimal enough to not overstimulate and create a learning block. I am exceptionally impressed with this app!


Giovanna Scalzone

Brilliant. It feels fresh and encouraging. So many interesting pieces of information that are just enough to absorb and apply. So happy I found this.


Ghazala Begum

Even five minutes a day will improve your thinking. I've come across new ideas and learnt to improve existing ways to become more motivated, confident and happier.


Jamyson Haug

Great for quick bits of information and interesting ideas around whatever topics you are interested in. Visually, it looks great as well.


Laetitia Berton

I have only been using it for a few days now, but I have found answers to questions I had never consciously formulated, or to problems I face everyday at work or at home. I wish I had found this earlier, highly recommended!


Read & Learn

20x Faster





Access to 200,000+ ideas


Access to the mobile app


Unlimited idea saving & library



Unlimited history



Unlimited listening to ideas



Downloading & offline access



Personalized recommendations




Claim Your Limited Offer

Get Deepstash Pro

Supercharge your mind with one idea per day

Enter your email and spend 1 minute every day to learn something new.


I agree to receive email updates