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Time Management: It's NOT About Time

Smart Choices

How we choose to respond to others and to our work also determine our ultimate outcomes

Next time: choose to walk away from that complaining coworker, choose your lunch break instead of your work, choose to focus on you work instead of the ‘ping’ of someone’s red-flagged email, and choose to stand up for yourself and say “NO” when you are asked to do more than you are able.

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Time Management: It's NOT About Time

Time Management: It's NOT About Time

https://www.huffpost.com/entry/time-management-its-not-a_b_12407480

huffpost.com

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Key Ideas

Managing Time

The problem about time management is that it’s not about time at all.

Time cannot and will not be managed, and you will never get more of it. The problem is rooted in the choices you are making with others and your own choices. You choose how to use it every moment of every day, whether you believe you do or not.

Smart Choices

How we choose to respond to others and to our work also determine our ultimate outcomes

Next time: choose to walk away from that complaining coworker, choose your lunch break instead of your work, choose to focus on you work instead of the ‘ping’ of someone’s red-flagged email, and choose to stand up for yourself and say “NO” when you are asked to do more than you are able.

Get Real

Get really honest with yourself, your work situation, and your surroundings.

Look around at your office and figure out if the set up or schedule works at all for what you are trying to achieve. For example, if you are a person that needs quiet to concentrate but are surrounded by chaos, what can you do to alter your environment, schedule or set-up to give you some quiet?

Set Expectations

It's about how you are teaching others to treat you.

If you answer those work emails at 11pm, your coworkers and boss will quickly learn that you will make yourself available in the middle of the night. Examine whose expectations you are trying to meet in each situation. Not sure of what’s expected of you in a situation or project? Ask for clear expectations.

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Brian Tracy

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Work Around Your Energy Levels

Productivity is directly related to your energy level.

Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.

Plan Your Day the Night Before

Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.

You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination in the morning. As a result, you’ll work faster and smoother than ever before.

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A practical philosophical school

Stoicism became popular in the Roman Empire. Slaves like Epictetus, rich people like Seneca or emperors like Marcus Aurelius found guidance for life in it.

Events don’t upset you

Beliefs about events do. Bad feelings are caused by irrational beliefs, so if you’re feeling negative emotions, focus on the belief you hold about what happens. 

For stoics there is no good or bad, there’s only perception. And you control perception. 

Control what you can

Ignore the rest. We worry about things that we have no control over. But worrying never fixed anything

The stoics are saying that if you focus your energy on what you can change, you’re going to be a lot more productive and effective. 

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Denying you have a problem

Stop saying that you don't have enough time to complete your commitments.

Admit that you need to get better at managing your time and start searching and trying techniques that will help you ...

Not planning your day

It's important to have an idea of what your daily priorities are and tasks you need to complete, preferably the night before. 

Also, make sure you prepare in the evening the outfit you're going to wear and the meals for the following day. Doing this will save time in the morning, and reduce decision fatigue.

"Urgent" vs "Important"

Take all of your tasks and place them into four quadrants:

  • To do first: the most important responsibilities that need to be done today or tomorrow.
  • Schedule: important tasks that are not urgent.
  • Delegate: essential items that are not important.
  • Don't do: tasks that aren't important or urgent. 

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