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9 Productivity Mistakes You're Making in the First 10 Minutes of Your Day (Infographic)

Checking emails first thing

It takes up to 25 minutes to get in a productive state after checking emails.

Keep your email closed for the first 30 minutes of your working day. Switch off email notifications while you're focusing on work.

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9 Productivity Mistakes You're Making in the First 10 Minutes of Your Day (Infographic)

9 Productivity Mistakes You're Making in the First 10 Minutes of Your Day (Infographic)

https://www.entrepreneur.com/article/320955

entrepreneur.com

9

Key Ideas

Drinking coffee

Drinking a coffee to kickstart your day is a bad idea because it interferes with the time when the stress hormone cortisol is peaking in your body.

Only drink coffee between 10:00 AM and noon or 2:00 PM and 5 PM, when your cortisol levels are lowest.

Not emptying your brain

Keeping too much information in your head can make you think you are in control, even when that's not true.

Keep a notebook where you can empty your mind from any ideas or to-dos, before starting the day.

Checking emails first thing

It takes up to 25 minutes to get in a productive state after checking emails.

Keep your email closed for the first 30 minutes of your working day. Switch off email notifications while you're focusing on work.

Going straight into a meeting

Block out meeting-free time at the start of every day in your calendar, accepting only the most unavoidable meetings.

Sitting in your chair

Standing rather than sitting can help you gain more control and power over a situation.

Go for a walk or use a standing desk for the first 10 minutes of your day.

Away from natural light

Exposure to light early in the morning is beneficial for your mood, alertness, and metabolism.

If your desk is near a window, open the blinds or curtains each morning lo let light in. If that is not the case, consider investing in a SAD lamp.

Self-imposed deadlines

You need to share your deadlines with others for them to be effective.

Share your task list, deadlines and progress with your team on a daily basis.

Opening web browsers

Most of us lose an hour a day checking personal emails and social media. Don't start the day by setting a bad habit.

Block your browser for when you start work.

Several tasks at once

Multitaskers perform generally worse in tasks than those working sequentially.

Plan your day ahead for maximum productivity by allocating 40 minutes blocks for single tasks, with 20 minutes blocks in between to work on miscellaneous tasks.

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Planning unnecessary meetings

Unnecessary meetings can severely deplete productivity out of someone’s working day. 

Instead of arranging a meeting, see if you can speak with the person in another way. Skype, texting, emailing and phone calls are all efficient ways to communicate on important matters, while still focusing on your own projects.

Multitasking

Research has discovered that most people become less efficient while attempting to multitask.

Try concentrating on one task at a time for great, productive results.

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Ignore your inbox when you wake up

Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for...

Empty your inbox daily
  • Do. If the email is actionable and takes under two minutes, then do the task ASAP.
  • Delegate. Forward the right tasks to the right people.
  • Defer. Reply to the message at a better time.
  • Delete emails that are not important or that you can delegate. 
  • File. Add messages that contain information you will need to your archives.
Stop CC’ing everyone

To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.

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Time blocking
Time blocking

It's the practice of planning out every moment of your day in advance and dedicating specific time “blocks” for certain tasks and responsibilities.

When you fill your c...

Time blocking and focus

By scheduling every minute of your day you not only guard against distraction but also multiply your focus.

Also, focusing on one task at a time can make you up to 80% more productive than splitting your attention across multiple tasks.

Cons of the time blocking practice
  • It takes a lot of time and effort.
  • Few of us (if any) have the same schedule every day.
  • We’re bad at estimating how long tasks will take to do.
  • Constant interruptions and “urgent” tasks can destroy your system.
  • Flexibility is key in most workplaces.
  • You can lose sight of the bigger picture if you focus just on each day.

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