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How to Get More Work Done in a Week Than Most People Do in a Month

Interruptions break your flow

Interruptions break your flow

Anytime you are pulled away from your tasks, it takes time to readjust to them when you jump back in (sometimes it can take up to 25 minutes).

Interruptions (notifications, loud noises, social media, checking email etc.) harm your concentration.

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IDEA EXTRACTED FROM:

How to Get More Work Done in a Week Than Most People Do in a Month

How to Get More Work Done in a Week Than Most People Do in a Month

https://medium.com/personal-growth/how-to-get-more-work-done-in-a-week-than-most-people-do-in-a-month-ca0328a0cdd2

medium.com

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Key Ideas

There are no productivity hacks

Habits and work systems can produce the best return on your time.

Getting more work done is about knowing what to do, when to do it, and how to get it done in order to maximize the little time you have every day.

Unimportant tasks are really just distractions

Urgent but unimportant tasks = distractions.

Urgent tasks put us into constant “reply mode.” Important work is related to planned tasks that move us closer to our goals.

Busy doesn't mean productive

Busy work makes you feel like you are moving quickly and being productive in the process. But the truth is you are not.

When you're busy, you're more likely to make poor time-management choices : for example, taking on commitments you can't handle, or prioritizing trifling tasks over crucial ones.

Planning today for tomorrow

  1. Before the day ends, identify and write down the best actions you need to take tomorrow.
  2. Every morning, focus on completing your action list from yesterday before midday.
  3. Improve and repeat every day.

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  • Quadrant 3: Urgent but not really important
  • Quadrant  4: Distractions and time-wasting tasks. 

Prioritize the important (Quadrant 2) to attain maximum benefit from your work.

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Less is More

Distinguishes the vital few from the trivial many and eliminate the nonessential.

When you are doing too much at a time, you are constantly switching from one task to another, constantly interrupted, constantly distracted. Do less, clear away distractions, single-task, and get more done.

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Consolidate All of Your Tasks Into a Single Source

To-dos arrive from a variety of sources. Your boss sends you an email, you get a Slack message from IT, a bill arrives in the mail, or a coworker asks for a favor in the hallway.

In order to prioritize your task list efficiently, you need a master to-do list that contains all of the tasks you need to prioritize and complete from all of those sources.

Analyze Your Task List

Go through your list, review each task, and decide what you want to do with it. You have 4 options:

  • Do: complete the task now
  • Defer: complete it later
  • Delegate: assign it to someone else
  • Delete: remove it from your list

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