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5 Key Questions for Setting Priorities
Forget about the small things…
While setting priorities, never give in to the temptation to clear up small things first.
Don’t allow yourself to get bogged down in low-priority activities.
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John Maynard Keynes
“We must give a lot of thought to the future, because that is where we are going to spend the rest of our lives.”
Setting priorities
- The first 20% of any task usually accounts for 80% of the value of that task.
- Once you begin working on that task, the first 20% of the time that you spend planning and organizing the resources necessary to achieve the task usually accounts for 80% of your success.
In setting priorities, always focus on the first 20% of the task. Get on with it and get it done. The next 80% will tend to flow smoothly once the first 20% is complete.
Forget about the small things…
While setting priorities, never give in to the temptation to clear up small things first.
Don’t allow yourself to get bogged down in low-priority activities.
5 key questions for setting priorities
- Why am I on the payroll? Ask yourself if what you are doing right now is the most important thing that you have been hired to do.
- What are my highest value activities?
- What are my key result areas? What are the specific results that you have to get in order to do your job in an excellent fashion.
- What can I, and only I, do that if done well will make a real difference?
- What is the most valuable use of my time, right now?
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Delegation = effective management skill
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Delegation method and staff experience
- For new and inexperienced in the job staff - use a directive delegation style (Tell exactly what you want them to do).
- For staff that has experience in the job (they know what they are doing) - use the effective, management by objectives delegation method (Tell people the end result that you want and then get out of their way).
- When the staff person is completely experienced and competent, your method of delegation in this case is simply, easy interaction.
Question to consider when before delegating
- Who can do this job instead of you?
- Who can do this job better than me?
- Who can do this job at a lower cost than me?
- Can this activity be eliminated altogether?
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Applying the 80/20 Rule in Goal Setting
- Assess your goals. Work on the most valuable all the time.
- Work on the tasks with the greatest impact.
- Think like a wealthy person. Do what one does.
Brian Tracy
“When your goals are clear, you will come up with exactly the right answer at exactly the right time”
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What Time Management Is
Time is our precious resource. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value.
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Eat That Frog!
Your “frog” is your most important task, the one you are most likely to procrastinate on if you don’t do something about it.
If you have two important tasks, start your day with the biggest, hardest, and most important task first. Focus on completing it before you go to the next one.
Failure to execute
We tend to confuse activity with accomplishment: we attend endless meetings and make plans, but at the end of the day, no one does the job and gets the results required.
“Failure to execute” is among the biggest problems in organizations today.
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