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5 Key Questions for Setting Priorities

https://www.briantracy.com/blog/general/5-key-questions-for-setting-priorities/

briantracy.com

5 Key Questions for Setting Priorities
A key part of personal time management is for you to take the time to look into the future. Project forward five years and think about where you want to be. Create a mental picture of your ideal future- your best future - and then think about the steps that you would have to take, starting today, to make it a reality.

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John Maynard Keynes

“We must give a lot of thought to the future, because that is where we are going to spend the rest of our lives.”

John Maynard Keynes

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Setting priorities

  • The first 20% of any task usually accounts for 80% of the value of that task.
  • Once you begin working on that task, the first 20% of the time that you spend planning and organizing the resources necessary to achieve the task usually accounts for 80% of your success.

In setting priorities, always focus on the first 20% of the task. Get on with it and get it done. The next 80% will tend to flow smoothly once the first 20% is complete.

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Forget about the small things…

While setting priorities, never give in to the temptation to clear up small things first. 

Don’t allow yourself to get bogged down in low-priority activities. 

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5 key questions for setting priorities

  • Why am I on the payroll? Ask yourself if what you are doing right now is the most important thing that you have been hired to do.
  • What are my highest value activities?
  • What are my key result areas? What are the specific results that you have to get in order to do your job in an excellent fashion.
  • What can I, and only I, do that if done well will make a real difference?
  • What is the most valuable use of my time, right now?

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Delegation method and staff experience

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Question to consider when before delegating

  • Who can do this job instead of you?
  • Who can do this job better than me?
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  • Can this activity be eliminated altogether?

For an effective delegation...

  1. Match the Person to the Job: never delegate an important task to a person who has not performed that task satisfactorily in the past.
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  3. Explain How the Job Should Be Done: Explain your preferred approach or method of working.
  4. Have Him Feed It Back: the only way that you can be sure that the other person actually understands the job or assignment
  5. Set a Deadline.
  6. Manage By Exception.

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Make Dream a Reality

Make Dream a Reality

A dream is the root of all success, for having a dream does not limit you on what you can do. Successful people allow themselves to lean back and imagine the kind of life that is possible for th...

Keys to Living Without Limits

Clarity. Have a clear vision of your desires and future to help you stay focused on your goals.
Competence. Commit yourself to doing something that enables you to become better at doing the most important things in your field.
Concentration. Persevere, without diversion or distraction, in a straight line toward accomplishing your goals.

Identifying Productivity Constraints

What restraints you from achieving your goals? Are they learned feelings of helplessness? Or are they just simply excuses? Remember, whatever you have learned, you can unlearn. 

If your real goal is to dream big dreams and to live without limits, you can set this as your standard and compare everything that you do against it.

What Time Management Is

Time is our precious resource. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value.

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Eat That Frog!

Your “frog” is your most important task, the one you are most likely to procrastinate on if you don’t do something about it.

If you have two important tasks, start your day with the biggest, hardest, and most important task first. Focus on completing it before you go to the next one.

Failure to execute

We tend to confuse activity with accomplishment: we attend endless meetings and make plans, but at the end of the day, no one does the job and gets the results required.

“Failure to execute” is among the biggest problems in organizations today.