Getting to Know You

In the end, setting priorities is an exercise in self-knowledge. You need to know what tasks you’ll treat as a pleasure and which ones like torture, what tasks lead to your objectives and which ones lead you astray.

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Time Management

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When we don’t set priorities, we tend to follow the path of least resistance. 

We’ll pick and sort through the things we need to do and work on the easiest tasks– leaving the more difficult and less fun tasks for a “later” that, in many cases, never comes – or, worse, comes just before the action needs to be finished, throwing us into a whirlwind of activity, stress, and regret.

Eat a Frog

Popularized in Brian Tracy’s book Eat That Frog, the idea here is that you tackle the biggest, hardest, and least appealing task first thing every day, so you can move through the rest of the day knowing that the worst has already passed.

There are only 24 hrs in a day. You can fill it up with meaningless little tasks, or you can do the big stuff first, then the smaller stuff, and finally fill in the spare moments with the useless stuff.

Sit down tonight before you go to bed and write down the three most important tasks you have to get done tomorrowIn the morning, tackle them one by one in order of importance.

Covey suggests you divide a piece of paper into four sections, drawing a line across and a line from top to bottom. Into each of those quadrants, you put your tasks according to whether they are:

  1. Important and Urgent
  2. Important and Not Urgent
  3. Not Important but Urgent
  4. Not Important and Not Urgent

You’d like to spend as much time as possible in Quadrant II, plugging away at tasks that are important with plenty of time to really get into them and do the best possible job. 

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RELATED IDEAS

Not too hard, Not too Easy

If a goal is too hard or too easy there is a chance it won't be accomplished. The trick is to work on tasks that are on the edge of our current abilities. 

Keep tasks challenging but not impossible, and you will remain invested in them for long.

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IDEAS

The Life Balance Chart Technique
  • Draw a chart. Write down each of the various areas of your life (family, health, self-development, career, relationships) in a new column or line.
  • Assess your current happiness level in each of these categories by giving it a score from 1 to 10.
  • Think what will make you be fully satisfied with these areas. Write down your ideas – you will be able to transform them into personal plans.

Emotional exhaustion colors our perception negatively, leading to disengagement and feelings of doubt/distrust. This cynicism demotivates and leads to burnout, as we focus on avoiding losses more than on approaching gains. Cynicism recovery happens by reframing the motivational system into one that is more approach driven (as opposed to avoidance driven), as it generates more excitement and less procrastination. To do that:

  1. Separate your list of goals into focused and avoidance focused goals.
  2. Reframe the avoidance-based goals into approach-focused goals.
  3. Some goals you can’t reframe, describe their solution in detail. Patient Using the format “IF {situation} THEN I will {behavior}. ”

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