Track your metrics on a calendar - Deepstash

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5 Ways to Track Your Progress (And Why it's so Important) - RescueTime

Track your metrics on a calendar

Pick a metric (or two) that makes sense for you and then track how many days you hit it.

Your calendar becomes a large, visual reminder of your progress (and also brings in the power of streaks).

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Learning how to prioritize...

...means getting more out of the limited time you have each day. It’s one of the cornerstones of productivity and once you know how to properly prioritize, it can help with everything from your time management to work life balance.

Master lists

Capture everything on a Master List and then break it down by monthly, weekly, and daily goals.

  1. Start by making a master list—a document, app, or piece of paper where every current and future task will be stored. 
  2. Once you have all your tasks together, break them down into monthly, weekly, and daily goals.
  3. When setting your priorities, try not to get too “task oriented” - you want to make sure you’re prioritizing the more effective work.
Eisenhower Matrix

The matrix is a simple four-quadrant box that answers that helps you separate “urgent” tasks from “important” ones:

  • Urgent and Important: Do these tasks as soon as possible
  • Important, but not urgent: Decide when you’ll do these and schedule it
  • Urgent, but not important: Delegate these tasks to someone else
  • Neither urgent nor important: Drop these from your schedule as soon as possible.
Being purposeful with your day
Being purposeful with your day

Time management is about taking control of the time you do have available and using it optimally for productivity while creating balance.

How to plan your day

Much advice about time management is about creating a to-do list, reminding you what you want to do. However, it's more important to use a schedule, which tells you when you're going to do it.

  • Create "bookends" for each day. Consider your morning and evening routines, then "block" in time for your most important tasks. For example, a 2-hour writing-block every morning after breakfast.
  • Set aside time for your most important projects. The object is to be purposeful about what and when you're going to do something.
  • Schedule in breaks. A schedule has to be realistic. That means including time for breaks, food, exercise, social time, and other "non-school" tasks that keep you happy.
Be aware of how you’re spending your time

To build a better time management system, you need to know what you currently spend your time on. You need to know where you're losing time to the wrong things.

To track your time, spend a few days writing a "time log" to track how you spend your day.

Rethinking the 8-hour workday
Rethinking the 8-hour workday

Knowledge workers aren't factory workers. There is no direct correlation between how much time they spend on the job and their output.

For knowledge workers, the 8-hour workday doesn’t make sense. It doesn't account for diminishing returns with our productivity and attention spans. To increase efficiency for modern knowledge workers, we have to consider what is not essential priorities.

Quality vs Quantity of Time

The structure of most working environments punishes people for efficiency and rewards them for looking busy. We need to shift our focus from the number of hours spent on something to the quality generated.

Build the Right Environment

To make a 3-hour workday feasible, design the right environment to make it possible.

  • Behavior is the result of environment. If you have many apps open, you’ll be more likely to be distracted.
  • Eliminate the need for willpower. Think of willpower like a bank balance. For every decision you make, you spend a unit. Design the right environment, so you avoid depleting all of your willpower.