Slow Down - Deepstash

Slow Down

  • When you hear yourself overtalking or interrupting someone, simply talk slower. It’ll have a calming effect on you and force the other person to pay attention.
  • Instead of stopping when you feel distracted, just move very slowly.
  • In times of stress or panic, clean your workstation so your visual field is clear. Think about what you need to do next. Batch your tasks together. Close apps. Get to zero. Now resume slowly

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Work Clean

by Dan Charnas

MORE IDEAS FROM THEBOOK

  • A big part of our overwhelm with work occurs because we’ve never been taught how to manage that work.
  • Chefs commit to a life of preparation, where you always have to think ahead. Cooking can’t happen without prep coming first.
  • A commitment to process doesn’t mean following tedious procedures, it’s about becoming a high-functioning human being and being happier for it.

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  1. Select a task that you do often.
  2. Break it down into 10 steps or fewer.
  3. Determine if you need a Read-Do (read then do it) or a Do-Confirm (do the items then use the checklist after to confirm).
  4. Test your checklist by using it 3 times.
  5. Update the checklist each time you use it, as necessary.
  6. Remove friction.

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Think Like A Chef

Only one profession has developed a comprehensive philosophy on how to work, the culinary arts, and that philosophy is mise-en-place, a French phrase which means “to put in place.”

In the kitchen, it means to gather and arrange the ingredients and tools needed for cooking, but it’s also a tradition of focus and discipline, a method of working and being. A way of life.

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  • Do similar jobs at the same time to minimize the switching costs between actions.
  • Avoid orphaned tasks: tasks that haven’t been tied up in the neatest way possible to enable easy continuation later.
  • If you can’t finish a task, tie it up for later.
  • Collect all the materials and keep them in one place till you resume.
  • Jot down any thoughts you have that are at the top of your mind that you want to remember.
  • Schedule your session to resume the work.
  • Communicate your progress to a partner or stakeholders to assess what remains to be done and whether help is available.

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The first moments cost more than the later ones. When a task in the present unlocks a cascade of work that other people do on our behalf, the worth of process time increases and becomes harder to measure.

There are two kinds of work:

  • The first is hands-on, immersive, and creative, like writing or designing. This is solo, creative work that is usually your most important work.
  • Hands-off, process work that enables other people to do work. This seems less important since it’s more managerial, but since it enables other people to do their work it’s worth doing first.

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You cook the way you look: the cleaner your station, the faster you work.

  • Practice “coming to zero”: every hour, take a minute to straighten your physical and digital workspace, no matter what you’re currently doing.
  • Scan your environment for anything not in use
  • Put away everything not in use
  • Group all “like” objects
  • Align or square all objects to either the surface they’re on, or the studio itself.

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  • For a day, keep a tally of all the errors you make, big or small. 
  • For each of the errors, write the consequence. 
  • At the end of the day, write down one thing for each that you could have done to avoid the problem.
  • Commit to coaching yourself, to being coached, and to coach others. 
  • Evaluate yourself.

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  • Commit to working smoothly and steadily. Use physical order to restore mental order. Don’t rush.
  • Commit to balancing external and internal awareness. Stay alert.
  • Commit to confirming and expecting confirmation of essential communication. Call back.
  • Being polite can get in the way of getting work done, you need to communicate efficiently.
  • Communication should be clear, concise, and respectful.

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  • Commit to preparation with a 30-minute daily planning session.
  • Commit to a process which makes you better.
  • Commit to being present in whatever you do.

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DWIGHT D. EISENHOWER

“The urgent are not important, and the important are never urgent”

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  1. Select 3 actions to complete for this day.
  2. Plan those actions on your calendar
  3. If you truly commit those tasks when and as quickly as you planned, you can do up to 4 tasks tomorrow.
  4. Keep increasing until you start to fail at completing your tasks.
  5. Arrive everywhere 15 minutes early so you never feel rushed or stressed.

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  • Conserve space to conserve motion to conserve time.
  • Log where you lose time and resources to see how you might make better use of those resources and time periods. How can you plan better to avoid waste?
  • Create routines for when you have downtime, for when you’re distracted, for when you know you’re passing through a particular place.
  • Commit to valuing space, time, energy, resources, and people. Waste nothing.

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  • Part of developing good MEP(mise-en-place) is having a plan of how everything will happen, and a map of where everything should be.
  • You should know where all of your tools are blindfolded.
  • Chef simply means “boss” in French.

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We need to work clean with time, which means:

  1. Determining our daily actions
  2. Ordering those actions in sequence

For your most important, recurring tasks, log out how long they take so you can make accurate predictions of how long they’ll take in the future. Such as writing an article or preparing an email report.

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  • You don’t need much space if you’re smart about how you use it.
  • Cultivate the use of both sides of your body, both sides of the space, both sides of a motion.
  • Create checklists so you have recurring recipes for your processes.

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Banker to the Poor

by Muhammad Yunus

Awkward Work Scenarios
  1. Others taking credit for your work: speak up when presenting your joint ideas, else the boss will remember that the other was the one who did all the talking.
  2. Overanalyzing your tone or watering down criticism: understand the difference between sounding arrogant and assertive.
  3. Noisy coworkers: work somewhere else in the office or record the noises that you make during a workday—maybe the noises aren’t as bad as you think.
  4. Beign interrupted during meetings: to speak with authority and presence you need to feel worth listening to, and you can develop it for yourself.
  5. Making friends in the office: invite a coworker to lunch or ask to join a group of them. People are often happy to have new additions.
  6. Firing a hard worker that isn’t good enough: set clear benchmarks, and let them know what will happen if they don’t meet them.
  7. You want to leave early but others work late: talk to your boss if there is no reason for the extra time.
  8. Your employees don’t respect you: project confidence in your new role, then be specific and clear about your expectations.
  9. Interviewing while pregnant: it’s an opportunity to show your resourcefulness and preparation. Be ready with a plan for minimizing the impact of your absence.
  10. You don't want to attend to happy hour: try coming up with some time during work to bond–like lunch or family-friendly weekend events.

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