Don’t Forget Downtime - Deepstash
Don’t Forget Downtime

Don’t Forget Downtime

Time management is also about making room for the non-work things you love and those that allow you to recharge.

Think about what recharges your batteries: It might be nature, exercise, friends, art, baking, or anything else you enjoy. And make time for it.

278 STASHED

1 LIKE

MORE IDEAS FROM THEARTICLE

Take Stock and Track Your Time

You can’t really clean up your schedule if you don’t know what’s in it—and that includes all the things on your literal and official calendar and all the things that aren’t. 

263 STASHED

Pretend Future You Is Present You

We tend to overestimate our time and energy in the future and so we fill our calendars with tasks we think we'll be able to complete.

When you’re thinking about something in the future, ask yourself if you’d do it tomorrow. You know how much energy you have now and presume it’ll be pretty similar tomorrow. That allows you to be a little more judicious.

324 STASHED

Create Blocks

Part of cleaning up your schedule is finding strategies to prevent it from getting cluttered again.

Block chunks of time on your calendar when you won’t be available to answer emails or phone calls or to attend meetings. This will prevent other things from accumulating and occupying the time you need.

249 STASHED

Minimize or Outsource

Is there a task at work that you could delegate or outsource? Delegate or partner up with someone to ease your job.

If you can’t pass off certain tasks to others wholesale, try to minimize the time and effort they require. 

230 STASHED

Purge Recurring Meetings and Tasks

Once you know what’s on your calendar, ask yourself: “What is the purpose of each thing on here? Are we accomplishing that or does something need to change?” 

Question each task. Start with recurring meetings, which can very easily build up and take over your calendar.

236 STASHED

... and put them in one of four quadrants:

  • Quadrant I: Important, Urgent (crises, last-minute meetings for important deadlines)
  • Quadrant II: Important, Not Urgent (strategic planning, long-term goal setting)
  • Quadrant III: Not Important, Urgent (certain emails, phone calls, meetings, and events)
  • Quadrant IV: Not Important, Not Urgent (scrolling mindlessly through social media, binge-watching TV you don’t really care about).

398 STASHED

1 LIKE

Deepstash helps you become inspired, wiser and productive, through bite-sized ideas from the best articles, books and videos out there.

GET THE APP:

RELATED IDEAS

The Planning Fallacy

We all have busy schedules, but we are incorrectly planning our day around the time we have, not around priorities.

Our estimates on how long certain tasks will take are almost always not realistic.

1.76K STASHED

11 LIKES

Check email only at set points during the day. 
  • you may decide that you'll only check your email before lunch, and at the end of the day.
  • you can also reserve time to read and respond to email after a long period of focused work, or at the time of day when your energy and creativity are at their lowest.

Also, explain to your colleagues/boss/clients that you only check email at certain times, and that they can call you or use instant messaging if the matter is really urgent.

111 STASHED

2 LIKES

When it comes to our daily schedule, most people fall into one of two camps:
  • The Overscheduler: Their days are determined from the moment they wake up to their evening routine.
  • The Minimalist: They’ve got one or two recurring events, but a whole lot of white space so they’re “free” (at least on paper) for long stretches of work.

2.15K STASHED

4 LIKES