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Want to do 160 Productive Hours a Month? You Need Systems, Not Goals
A system is...
- Something you do on a regular basis that increases your odds of success regardless of the immediate outcome.
- A collection of goals, tools, habits, and methods is not the same as a purposeful system.
- A working system allows you to reduce your tasks to a manageable set of inputs and outputs, and establish some predictability.
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Systems vs. goals
- If you do something every day, it’s a system.
- If you’re waiting to achieve it someday in the future, it’s a goal.
James Clear
To build an effective system...
- Take yourself mentally from step one all the way to the final step.
- At each step, ask yourself what tools, resources, information, or people you might need access to.
- Put them in a designated space or build in the easiest possible method for getting what you need when you need it.
- As part of the system, plan a regular time to restock the consumable resources that the system requires.
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17 hours of unproductiveness weekly
People work an average of 45 hours a week; they consider about 17 of those hours to be unproductive.
Tim Ferriss's tips for productivity
- Manage your moods: If you start the day calm it's easy to get the right things done and focus.
- Don't check email in the morning.
- Before you try to do it faster, ask whether it should be done at all.
- Focus is nothing more than eliminating distractions.
- Have a personal system; most productive people have a routine.
- Define your goals for the day the night before.
Don't check emails in the morning
If you check your emails first thing in the morning, **you're setting yourself up to react.
You're not planning your day and prioritizing, you're giving your best hours to someone else's goals, not yours.
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Having No Routine
Having no routine or structure is so much more draining mentally, physically, and emotionally than any routine could ever be.
Why You Need a Routine
- It gives you structure, builds forward-moving habits, and creates momentum that will carry you on the days when you feel like you don't have the strength to carry yourself.
- Following a daily routine can help you establish priorities, limit procrastination, keep track of goals, and even make you healthier.
- It lowers your reliance on willpower and motivation.
Start the day with a mantra
... to get you into a positive mood for the day ahead. Put your mind in a good state right away, because left unchecked it will try to tell you the things that are wrong.
Pick a phrase or question that resonates with you. It could be as simple as smiling and saying "thank you" out loud, acknowledging that you have been gifted with another day.
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Measure Output, Not Input
Systems are the best way to progress since they reward effort and we control all the variables. However, we need to have a sense of direction in those efforts, to know what we are trying to...
Use the 80/20 Rule
... to constantly question yourself if your focus, time or money is on the things that generate the majority of the results.
The 80/20 rule, also known as the Pareto Principle states: 80% of the output or results will come from 20% of the input or action. The little things are the ones that account for the majority of the results.
Reserve Mornings for Deep Work
Our working memory, alertness, and concentration gradually improve a couple of hours after waking up, peaking at about mid-morning - our brain’s natural peak productivity period.
Take advantage of this state, by scheduling your most important work for this period. Focus on performing Deep Work, meaning you get to work free of distraction for a long period of time.
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