This is very true. Even if your teams are mostly busy, quick acknowledgements to customer enquiries presents a speedy response experience to the customer.

But don’t just acknowledge quickly, use the acknowledgement message as a means to set an expectation.

For example, thank you for ...

Your customers are just as busy too, looking for solutions to problems while busy with their lives.

When you provide platforms for customer engagement such as emails, chatbots, customer service desks, social media etc, setup a response framework and be more intentional about responding qui...

If you’re serving customers globally, you have a time-difference challenge in your hands.

Think about your geographical customer personas and setup systems/processes that can cater across different time zones.

Set expectations accordingly so there is no confusion with your opening, cl...

A lot of tools will help you setup your workflow and automate your processes so you can save time.

Handling customer enquiries is one of the benefits that a business tool/system such as MyCo will give you.

You will be able to setup a landing pa...

It is not enough for you to desire speedy responses. Your teams must be onboard and understand why it is important.

Educate your teams and all 3rd party that may be involved in handling customers such as your offshore outsourced support teams.

Let them know why it is important, what i...

The last point is really about promises and expectations.

When you’ve defined a response time for your customer, please ensure you adhere to the timelines.

Don’t break the trust by not meeting the expectations you’ve promised. Don’t disappoint the customer.

You can save a lot of team and customer time by making available materials and content that provides answers to customer questions.

Even right there on your contact us page, you can show the customer a list of Frequently asked Questions they can get quick answers without needing to fall int...