Great meetings - Deepstash

Great meetings

Good meetings have an ideal outcome, not just a purpose. 

  • Decision-making meetings should get a decision made, include the stakeholders, present options or recommendations, and allow for dissenting opinions.
  • Informal meetings should make participants feel like they learned something that they could engage in and communicate.
  • Feedback meetings get everyone on the same page and end with the next steps.
  • Idea-generating meetings should consider all ideas from individuals that first brainstorm alone.

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MORE IDEAS FROM The Making of a Manager

All the tasks that a manager has to do can be put into one of three categories:

  1. Purpose - the outcome your team is trying to accomplish. It is also known as the why. Your job as a manager is to ensure your team knows what success looks like and care about achieving it.
  2. People, or the who. Are the members of your team set up to succeed? Do they have the right skills, and are they motivated?
  3. Process, or how your team works together. You may have a great team that understands the end goal, but tasks can get overly complicated if it's not clear how everyone is supposed to work together.

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Management is the belief that you don't have to do everything yourself or even know how to do everything. 

All managers share a common purpose - that of helping a group of people achieve a common goal.

The job of a manager:

  • Building a team that works well together.
  • Supporting members in reaching their career goals.
  • Creating processes to get work done smoothly and efficiently.

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A great manager needs to get a deep knowledge of their strengths, values, comfort zones, blind spots, and biases. If you don't know how to manage yourself, you won't have a good handle on how to best support your team.

Questions to help you understand yourself:

  • How would people close to me describe me in three words?
  • What three qualities of myself am I the proudest of?
  • The top three pieces of positive feedback I've received?
  • What does my inner critic constantly tell me?
  • Can I name three common feedbacks on how I could be more effective?

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Hiring is the opportunity to build the future of your organisation.

  • Hiring managers should list what they consider ideal candidates.
  • Interviews are first impressions, so try to create a great interview experience.
  • Seek out trusted recommendations.
  • Use multiple interviewers to reduce bias and notice any red flags easily missed by one person.

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Leadership is the skill of being able to help guide and influence people.

A manager is a role.

For a manager to be effective, she should be a leader. But a leader doesn't have to be a manager. The job as a manager is to empower your team to find solutions, not to "save the day".

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Feedback is a powerful tool to help your team grow.

  • Ensure that feedback is specific and actionable.
  • Clarify what success looks and feels like. 
  • The next steps. Instead of suggesting the next steps, empower your team to learn on their own. Ask what they think the next steps should be? Then allow them to guide the discussion.

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JULIE ZHUO

Your role as a manager is not to do the work yourself, even if you are the best at it, because that will only take you so far. Your role is to improve the purpose, people, and process of your team to get as high a multiplier effect on your collective outcome as you can.

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RELATED IDEA

Ground Yourself In Reality

Brainstorming lets you speculate without restriction, but your ideas must be checked against reality. Be realistic about what options are actionable, and then take the next steps.

Encourage teammates to submit ideas into a single project. Then, have everyone like their favorites and sort them based on that.

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We are exposed to biases that influence our ability to make good decisions.
  • We are quick to jump to conclusions because we fail to search for information that might disprove our thoughts.
  • We're overconfident. We look for information that fits our ideas and ignore information that doesn't.

Knowing these and other biases is not enough. We need a framework for making decisions.

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Self-Care Ideas For The Soul
  • Help someone.
  • Write out your thoughts. Then let them go as you burn or bin the paper.
  • Hang out with people who emit enthusiasm and positivity.
  • Stroke a pet.
  • Ask three good friends to tell you what they love about you.
  • Have a few sentences of conversation with someone.
  • Spend an hour alone doing something that nourishes you.
  • Exercise something you’re good at today.
  • Ask for help—big or small, but reach out.
  • Plan a two-day holiday for next weekend. 

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