Overwhelming to-do lists - Deepstash

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6 Reasons You Keep Making Decisions That Work Against You

Overwhelming to-do lists

With a long, overwhelming list of to-do items, it becomes more tempting to tackle the small, easy things in order to make visible progress.

There’s nothing wrong with keeping a to-do list, but we need to make sure that the joy of erasing things from our to-do list is not shifting the way we spend our time.

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Trim the fat

Multitasking and directing your energy to unimportant tasks and activities will overwhelm and prevent you from being productive.

Focus on your 3 to 5 ...

Measure your results

To assist you with measuring results instead of time, keep done lists to feel more motivated and focused.

Have an attitude adjustment

We are more effective at work when we have a positive attitude. 

good attitude at work will help you set standards for your work and ensure that you're taking responsibility for yourself.

There isn’t enough time
Complaining that you don’t have enough time is not getting to the root problem. It may be that you’re lousy at time management. Admit to yourself that there is enough time -- you just don’t know how t...
A one size fits all solution

Instead of relying on a tool with all the bells and whistles, find out where you’re struggling and what’s essential for you. 

For example, if scheduling is taking you away from product development, then you could use a scheduling tool that uses machine learning to automate most of your scheduling needs. If you’re wasting too much time on email, then consider using a tool to help tame your inbox.

Less anxiety

Time management is only useful when you’re aware of your limitations and don't let the system dictate your entire life. 

In other words, when you don’t tread lightly (especially at first), time management can add more stress to your life.

Attention Managemenet
Attention Managemenet

Managing our time is not enough, and it’s increasingly important to manage our attention and be intentional about how we respond to all the distractions.

We may be vict...

Attention Management: Individuals Vs Teams
  • Individuals can manage their attention by optimizing their to-do list and doing focus work with the help of curated tasks and flow-friendly work environments, and by not multitasking.
  • Teams have a more challenging time managing their attention as one has to take into account the inter-relatedness and interdependency of the group while having less agility. Example: In order for an entire team to deliver on a deadline, they would need to say no to requests from other teams for work that will distract from the main project.
Scaling Up: Attention Management For Teams
  • Each team member must have a shared understanding of the ‘why’ of the big task and have a sense of commitment and purpose.
  • The main objectives should be prioritized, and with each objective, a couple of measurable results should be defined. These actionable items related to the main objective help the team move forward. The Eisenhower Matrix can be used to diagrammatically list the urgency and importance of all the work on the plate.
  • Let the team have time and space to complete the actionable tasks, being free to be in the no-disturbance flow mode for several hours a day.
  • Chat and email notifications can be checked in separate blocks of time and a phone call can be only for emergencies.