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Instead of immediately focusing on email, meetings, and other activities, we would be better off spending the morning doing productive work that requires a higher cognitive capacity (thinking, planning, calculating, for example), and delaying the tasks that don’t require as much mental energy to the hours when our capacity is diminished.
Unlike small, unimportant tasks, the challenge with our most important tasks is that our efforts aren’t immediately rewarded with visible progress.
The key to success here is to break down the big rocks into smaller milestones so that you can feel a sense of progress.
Our most important tasks often don’t find their ways to our calendar.
Our calendars show us mostly meetings, and the time needed for important stuff is usually the empty space between meetings. But when we see the empty time, we think that we have extra time and we add more meetings.
With a long, overwhelming list of to-do items, it becomes more tempting to tackle the small, easy things in order to make visible progress.
There’s nothing wrong with keeping a to-do list, but we need to make sure that the joy of erasing things from our to-do list is not shifting the way we spend our time.
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Instead of relying on a tool with all the bells and whistles, find out where you’re struggling and what’s essential for you.
For example, if scheduling is taking you away from product development, then you could use a scheduling tool that uses machine learning to automate most of your scheduling needs. If you’re wasting too much time on email, then consider using a tool to help tame your inbox.
Time management is only useful when you’re aware of your limitations and don't let the system dictate your entire life.
In other words, when you don’t tread lightly (especially at first), time management can add more stress to your life.
Managing our time is not enough, and it’s increasingly important to manage our attention and be intentional about how we respond to all the distractions.
We may be vict...
It is your biggest, most important task, the one you are most likely to procrastinate on if you don't do something about it.
It is also the one task that can have the greatest positiv...
"One of the very worst uses of time is to do something very well that need not be done at all".