Three Simple Rules For Managing Deadlines
When we are facing multiple deadlines, we often tend to focus on the tasks in front of us rather than the ones that seem far off, regardless of how important they might be.
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This is similar to Parkinson’s Law, which states that “work expands so as to fill the time available for its completion.”
We often procrastinate if we do not set deadlines, especially if the expectations of difficulty and importance are unclear.
Prioritize your projects based on importance first, and your employees will use Parkinson’s Law and urgency bias to their best advantage.
If a project has low importance, set it a bit farther out.
Mention the impact and positive results of completing the assignment. Employees will have more meaning and purpose to overcome procrastination.
Employees will be more motivated into staying on top of deadlines if managers set a good example by being consistent, supportive and trustworthy.
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If you have a few projects at a time, focus on one. Work with intense focus. Do not allow distractions.
When you feel your motivation slows down, switch to another project.
Determine the urgency of your tasks to figure out which requires priority.
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A way to create less stressful deadlines is to break large projects into smaller tasks. Set a deadline for each task instead of just one final deadline.
Regularly spacing the deadlin...
The Yerkes-Dodson law states that the more mental arousal there is in doing a task, the more efficient a person becomes. After you get to a certain threshold, your performance begins to decrease.
An appropriate quantity of stress should inspire increased productivity.
Difficult tasks require low levels of stress, while easy tasks require high levels of stress to trigger mental arousal.
The next time you set a deadline, try placing a rush deadline for easier tasks and set your deadline far out for more difficult projects.
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Switching between tasks can have damaging costs to our work and productivity.
Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Put your phone away, close all the browser windows and apps that you don’t need. Immerse yourself in this task. Only move to the next one when you’re done.
“Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life depends.”
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