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These 9 meeting hacks can help you get back hours each week

Eliminate

  • Don’t schedule meetings: The answer to every issue or to moving ahead every project isn’t scheduling a meeting. 
  • Don’t attend meetings: You don’t have to accept every meeting invite you receive. Go to and be fully present at meetings where you have something to contribute or learn.
  • Don’t agree to meetings requests from people you don't know: If you think a meeting is necessary, schedule it yourself.

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These 9 meeting hacks can help you get back hours each week

These 9 meeting hacks can help you get back hours each week

https://www.fastcompany.com/90381795/these-9-meeting-hacks-can-help-you-get-back-hours-each-week

fastcompany.com

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Key Ideas

Good and bad meetings

  • Done right, meetings provide an excellent structure for getting work done, making decisions, and moving projects forward. 
  • Done incorrectly, meetings keep you from focusing on your most important priorities and are a complete waste of your time.

Eliminate

  • Don’t schedule meetings: The answer to every issue or to moving ahead every project isn’t scheduling a meeting. 
  • Don’t attend meetings: You don’t have to accept every meeting invite you receive. Go to and be fully present at meetings where you have something to contribute or learn.
  • Don’t agree to meetings requests from people you don't know: If you think a meeting is necessary, schedule it yourself.

Reduce

  • Reduce frequency: Not all meetings need to be weekly. Reduce them to however often you need to stay on track.
  • Reduce length: Your default could be 30 minutes or 45 minutes.
  • Reduce drive-by meetings: Informal meetings can be valuable. But they can also be overwhelming when they take up the very limited amount of time you have between scheduled meetings.

Streamline

  • Have an agenda: Make sure that no meeting wanders aimlessly without clarity about why you’re meeting and what you’re hoping to accomplish. 
  • Have a facilitator: He can explain the agenda, keep the conversation flowing in the right direction and make sure that everyone has clarity on the next steps by the end of the meeting. 
  • Have an out: This could mean scheduling back-to-back meetings or scheduling something at a time where you or the other person attending has to leave for something specific like catching a train. 

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SIMILAR ARTICLES & IDEAS:

The first 5-7 minutes of a meeting

....is the most important component for conducting more effective meetings.

It establishes the parameters, organizes the terms of reference and tells everybody in the room w...

Begin right on time

During a meeting, do not penalize the people who were there on time by waiting for others who are late. 

Assume that the latecomer is not coming at all and get right on with the meeting.  

Encouraging open discussions
Leaders should take up the role of facilitators and avoid dominating the discussions.

During meetings, it’s very important to get input from everybody, not only from those eager to contribute but even from those who are shyer and less likely to speak up.  

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Getting Things Done: the basics
  • Capture. Write down everything you need to do.
  • Clarify. Break down each task into an actionable next step. 
  • Organize. Move each of those actionable ta...
The 2-minute rule
If a task takes less than 2 minutes, then do it now.

If the effort to keep remembering a task is more than just getting it out of the way now, then do it.

Fixing small tasks
  • Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress. 
  • Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
  • Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.

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Why 1:1’s are important
  • Making time for an individual says you give a damn about them as a person.
  • The 1:1 is the only forum where you can have an honest, private, conversation with each other a...
Set expectations
  • If this is a new process you are putting in place at your company/in your team, be transparent about it.
  • Be clear that you do this with all employees who work directly for you.
  • Book a regular cadence of 1:1s. They should not be ad-hoc. It’s ok to skip one every once and awhile, but having it locked into the calendar is a commitment.
  • Decide the best cadence with them (weekly or every other week? 30 minutes or an hour?) and what the format should be.
The agenda
  • Topics in a 1:1 should be about professional growth, personal connection and for giving each other feedback. Do not use the meeting to re-hash things from a group meeting, unless there are specific things you took off-line in that meeting or need to provide/get constructive feedback.
  • 24 hours or so before the meeting, email the employee a list of what you’d like to cover. Try to do a split between strategic, tactical and personal items and always ask your employee what they want to cover too. 

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