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How to Scale Yourself and Get More Done Than You Thought Possible

The Four Ds

  • Do It
  • Drop it
  • Delegate it
  • Defer it

Only do it if it's going to take a minute and it's been scheduled. Otherwise, just drop it, delegate it and defer it.

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IDEA EXTRACTED FROM:

How to Scale Yourself and Get More Done Than You Thought Possible

How to Scale Yourself and Get More Done Than You Thought Possible

https://zapier.com/blog/scale-yourself-scott-hanselman/

zapier.com

9

Key Ideas

Effectiveness Vs Efficiency

  • Effectiveness is goal orientation. It's picking something to do. This is doing the right things—picking a goal and doing that goal.
  • Efficiency is doing things in an economical way, process-oriented.

Scott Hanselman

Scott Hanselman

"Effectiveness is doing the right things, but efficiency is doing things right. That means effectiveness is picking a direction and efficiency is running really fast in that direction."

Scott Hanselman

Scott Hanselman

"Hope is not a plan. Hope is nothing but waiting and letting life happen to you."

Define "Work"

David Allen's threefold nature of work:

  • Pre-defined work: Work you've set up ahead of time.
  • Work as it appears: Work that interrupts you.
  • Defining work: You sit down and think about what work you need to be doing.

The Four Ds

  • Do It
  • Drop it
  • Delegate it
  • Defer it

Only do it if it's going to take a minute and it's been scheduled. Otherwise, just drop it, delegate it and defer it.

Resolve Inbox Issues

  • Change the way emails appear in your inbox: set up a folder for emails that you're Cc'd on and a folder for emails that come directly to you.
  • Don't reply to emails in the morning (or at night): it teaches people that they should expect future replies from you at that time. 
  • Keep your emails to 3-4 sentences.

Remain in Your Flow

If anything important happens in the world, it will come your way many times. 

There's no need to hit refresh every 5 minutes on news sites. Somebody will tell you. 

Multitasking is a Myth

When you're multitasking you are actually doing something called task-switching, which requires context switching. And this harms your productivity overall.

"If it's not helping me to make money, if it's not improving my life in some way, it's mental clutter and it's out."

"If it's not helping me to make money, if it's not improving my life in some way, it's mental clutter and it's out."

EXPLORE MORE AROUND THESE TOPICS:

SIMILAR ARTICLES & IDEAS:

Zen to Done (ZTD)

It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

The Minimalist Habits of Zen to Done
  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.
  • Plan: Pick a few high priority items to accomplish each week and every day.
  • Do: Schedule time to accomplish your selected to-dos without interruptions.
The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.

2 more ideas

Cal Newport on better managing time
  • To-Do lists are useless. Schedule everything.
  • Assume you’re going home at 5:30, then plan your day backwards.
  • ...
Adopt GTD Methodology in Email

think of every email you get as either something you need to take action on, track, or refer to later. 

Every time you open a conversation, decide right away what to do with it. D...

Create an Email Productivity System

There’s no “definitive” system. The best framework is the one that works for you. Ideally, it should model your work style, supporting the way you work. Bonus points if it’s low-maintenance, fast to set up, and adaptable as your work changes.

Some people like to use folders with specific actions (do, delegate, reply), while others prefer the deadline-driven approach (today, tomorrow, next week).

Power Up Your Email with Plugins

Some examples:

  • Undo Send: for when you accidentally press the send button.
  • Canned Responses: create a template that you can reuse with canned responses.
  • Send and Archive: Automatically archive an email after replying to it using the send and archive button.

6 more ideas