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Increase Productivity With These Email Management Strategies

Get Some Help

Hire someone to organize your inbox. 

This person will be responsible for cleaning up your inbox, forwarding very important emails, removing spam, and even replying. 

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IDEA EXTRACTED FROM:

Increase Productivity With These Email Management Strategies

Increase Productivity With These Email Management Strategies

https://www.lifehack.org/500970/increase-productivity-with-these-email-management-strategies

lifehack.org

6

Key Ideas

Organize your inbox

Even though email messaging has provided us with better communication, we have a hard time managing every message that enters our inbox.

Finding better ways to organize your inbox will benefit your productivity.

Marking Emails Unread

Trying to locate an email you want to respond to can be very time-consuming.

Mark the email you want to respond to later as "unread." It is easier to find between all your other messages.

Stick to a Routine

Getting out of the habit of checking email frequently can be tough. 

Check and respond to emails twice a day at a specific time. The rest of the day you can be dedicated to your work and not lose focus because of incoming messages.

Get Some Help

Hire someone to organize your inbox. 

This person will be responsible for cleaning up your inbox, forwarding very important emails, removing spam, and even replying. 

Acknowledge Receipt

An acknowledgment of receipt will lower emails because fewer people will hound you for a response.

Email Applications

Use a smart app to manage your email messages.

Set up filters that segment messages as they arrive. Each time you log in, check the important folder right away and give these emails priority. 

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Adopt GTD Methodology in Email

think of every email you get as either something you need to take action on, track, or refer to later. 

Every time you open a conversation, decide right away what to do with it. D...

Create an Email Productivity System

There’s no “definitive” system. The best framework is the one that works for you. Ideally, it should model your work style, supporting the way you work. Bonus points if it’s low-maintenance, fast to set up, and adaptable as your work changes.

Some people like to use folders with specific actions (do, delegate, reply), while others prefer the deadline-driven approach (today, tomorrow, next week).

Power Up Your Email with Plugins

Some examples:

  • Undo Send: for when you accidentally press the send button.
  • Canned Responses: create a template that you can reuse with canned responses.
  • Send and Archive: Automatically archive an email after replying to it using the send and archive button.

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Turn Off Notifications

Email tends to come in all the time and can create distractions and disruptions to your schedule. 

Turn off new message notifications on both your computer and sma...

How to Use Your Inbox

There are many different philosophies when it comes to managing your email inbox. 

You can use your inbox as a catchall, limit it to only high-priority messages, or make it a working task list. Choose one purpose for your inbox and stick with it.

Make lists of safe addresses

Create an email whitelist to ensure those messages get through, and a blacklist for what you consider spam addresses.

Update these lists frequently to keep your incoming email clean.

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Tips For Efficient Email Management
  • Unsubscribe from or filter away the stuff you never read.
  • Disable email push notifications on your phone.
  • Check emails twice ...
Quote the sender's email in chunks
  • Only use enough quotations to establish the context.
  • Your reply should come below it.
  • When possible, cut and reformat the quoted text.
  • Get tasks out of your email and into a task manager.
Determine What The Sender Needs From You Asap

Ask yourself:

  • What’s the meaning and the value of the message?
  • What action does this message require of me?

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