Inbox always open

This behavior keeps you from dedicating your time to meaningful work. Replying to email may feel productive, but the truth is emails are rarely the most important thing on your to-do list.

So instead of keeping your inbox open all day, change your default behavior to working on emails in batches.

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IDEA EXTRACTED FROM:

To change your life, start by resetting your default behaviors - RescueTime

8 ideas
blog.rescuetime.com
To change your life, start by resetting your default behaviors - RescueTime

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  • 7 Tips to Help You Get Out of Your Inbox:

    Instead of checking your email endlessly, limit the number of times you check your inbox.  Get things out of your email and onto your to-do list : If an email requires action beyond a response, then add that task to your to-do list where it belongs. Don’t read email, act on it : File, respond, or delete. Otherwise, you are just compounding the mess in your inbox for later. Close your email program. Keep your emails short and to the point. As well, ensure your “ask” is in the first line. Turn off the notifications : They interrupt your day and encourage you to stop your work to check your inbox. Don’t check email on your mobile device : If you are using your phone for communication, utilize more immediate forms of communication such as Slack, iMessage, and more. 

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  • Constantly checking social media

    This behavior is harmful mostly because switching context kills your productivity, so even a simple social media check while working on a task can eat up 20–80% of your productive time. To change this, consider how keeping up with social media fits into your larger values and use the necessary tools to support your new behavior.

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  • Manage Your Inbox

    Knowing your inbox isn’t overflowing can save you a lot of mental stress, which helps you focus on more important tasks. You can reduce your message by: Unsubscribe from promotional and notification emails. Use filters to sort nonessential email into specified sections of your inbox, so they don’t show up every time you log in. Use programs to schedule emails and send reminders, so you can deal with emails on your own time. 

    5 Ways to De-clutter Your Mind and Regain Your Focus

  • Tips For Efficient Email Management

    Unsubscribe  from or filter  away the stuff you never read. Disable  email push notifications  on your phone. Check emails twice per day to limit the time it takes to check and switch tasks while batch-processing your emails. Structure your emails in blocks to allow for automation of parts of it. Use canned responses for repeated answers. Archive nonurgent messages to reduce your inbox. Quote the sender’s email in chunks, replying to each section to avoid confusion. Separate your to-do list from your inbox. Use a pattern like ‘verb the noun with the object’ in your subject lines to make it more efficient for others to read it. Clear your emails by the end of the day so things won’t accumulate for the next one.

    The Zen Master's Guide to Email Productivity | Process Street | Checklist, Workflow and SOP Software