Rules are automatic actions your email software will take depending on what guidelines you’ve set up.
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Create the following 2 folders:
All other emails, once read, should go directly to their appropriate permanent files using rules.
Interrupting a task with notifications leads to a loss of concentration and a decline in productivity levels.
Feel free to set up an autoresponder re-directing all urgent matters to your phone.
Give yourself a limit to the length of your response and stick to it.
Make sure you bring your inbox count down to zero so you can start fresh the next morning.
Any messages that still need to be dealt with should be either moved or responded to.
Create email signatures ready to go to save time and annoyance when you’re composing or responding to emails.
These are internal notifications, emails from the corporate office or from team members who want to keep us "in the loop."
If you see your name in the "cc" field instead of the "To" field, chances are it's an FYI email. Consider filing it in a "To Read" folder, and tackle it when you have time.