Batchers, who set aside specific chunks of time to work through their email, are significantly more effective when it comes to getting things done. Research shows that they’re less stressed as well.
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Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for the day.
To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.
Have someone screen your messages. They can separate the important messages from the less important. You can hire a virtual assistant to handle this job.
Another option would be to use tools to sort and declutter your inbox so that only important emails come through.
Create a new operating model for your organization’s emails. This should include:
... to read and respond to email. Don’t leave your email program open all day long. Alerts from incoming messages can interrupt your work flow. Instead, schedule specific blocks of time throughout the day for checking your email.
You might even try marking your calendar and setting your availability to “busy.” If necessary, turn off your cellphone and shut your office door to prevent interruptions.
All your emails fit into one of the following 6 categories: