6. Kanban Board - Deepstash

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7 Expert-Approved Ways to Write a Better To-Do List

6. Kanban Board

A Kanban board helps you keep your day organized by visualizing the tasks ahead. To make one:
  • Start by finding a board, digital or otherwise. Keep in mind that the tasks will have to be moved within the board.
  • Fill with tasks the three columns—"To-Do, " "Doing, " and "Done".
  • Any items you complete should be relocated to the "Done" column, and any items you start from the "To-Do" section should move to "Doing. "
  • Place the board somewhere easy to glance at throughout the day, so you can easily visualize your progress.

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SIMILAR ARTICLES & IDEAS:

Lists to Organize Yourself Perfectly
  • Vision List - consists of everything you want to experience in life.
  • 100 Days List - all the task waiting for you in the next 100 day.
  • Personal Sprint Backlog ...
The Not-to-do List

A list of tasks you simply don't do: You delete them, delegate them, outsource them or simply say no when they try to find their way on your to-do list:

  • Things you want to say no
  • Distractions from being productive
  • Regular tasks you can delete, delegate, or outsource
  • Other people's responsibility
  • Small projects that get way on bigger projects
  • Emotionally draining tasks
  • Bad habits
  • Stuff that doesn't need to be done
  • Things that are out of control
  • Everything else that you can systematically eliminate and bring a bigger margin into your life.
Not-to-do List and Templates

When people ask you personally or via email something that you are struggling to decline, use templates. Templates are standard response you use to everyone. With the use of these, you refuse them politely without offending them. Also,  it saves you time and there's less emotional pressure compared to writing a decline every time.

The Problem with To-Do Lists

To-do lists call our attention to tasks that are easy to quantify and complete. These tasks can feel more pressing and important than they really are and make us prioritize them while neglecting...

The Hunter Method
This method is inspired by early human survival tactics. "If the hunter made a successful hunt for that day, his family would eat. If not, they wouldn’t. It was that simple."
  • Choose one task that is going to be the focus of your day, even if it does not fill your whole day.
  • Write it on a Post-it note and stick it to your laptop.
  • Look at this note when your mind begins to wander.
What 'must-do' to choose

You'll find it is usually the thing you least want to do. It is not a meaningless errand or tedious office task. It's a significant item that will make you feel more fulfilled.

In need of a makeover

A to-do list can be helpful but is often not used successfully. If you end the day with things undone or if you regularly carry tasks forward, you need a to-do list makeover.

Get clear on what's important
  • Most people are unaware of their priorities. Our priorities are the things that are most important to us right now. Not serving them is non-negotiable.

  • People are capable of having two or three priorities. More priorities leave them scattered and unfulfilled, filling their time with stuff that doesn't matter.

  • Once you know your priorities, everything on your to-do list should serve them. Look out for the 'shoulds' - they are not serving your priorities.

Give tasks a value

Look over your to-do list and assign every task a value, such as a dollar-per-hour amount that you might have to pay someone else to do it. Score tasks from $10 per hour for administrative tasks up to $10,000 per hour for high-level strategy and sales-related tasks.

By giving dollar-per-hour values to specific tasks, you ensure you use your resources correctly.